Front Desk Coordinator

Job Description

Job Description

Position Overview

A well-established real estate company in Armonk, NY is seeking a professional and customer-focused Front Desk Receptionist to join the team on a contract basis. This individual will serve as the first point of contact for visitors, clients, agents, and vendors while providing administrative support to ensure smooth daily office operations.

The ideal candidate possesses excellent communication skills, a polished professional demeanor, strong organizational abilities, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Greet and assist clients, visitors, and vendors in a professional and welcoming manner.
• Answer, screen, and direct incoming phone calls.
• Manage the front desk and reception area, ensuring a positive office experience.
• Coordinate conference room scheduling and prepare meeting spaces as needed.
• Handle incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies inventory and place orders when necessary.
• Assist real estate agents and office staff with administrative tasks.
• Enter, update, and maintain records and databases accurately.
• Prepare correspondence, reports, and other office documents.
• Support special projects and general office operations as assigned.

Qualifications

• High school diploma or equivalent required.
• Previous experience in a receptionist, front desk, customer service, or administrative support role preferred.
• Real estate industry experience is a plus but not required.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and Teams).
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Ability to handle multiple priorities while maintaining attention to detail.
• Professional appearance and customer-service-oriented attitude.

Preferred Skills

• Experience managing multi-line phone systems.
• Ability to maintain confidentiality and professionalism.
• Strong interpersonal skills and a positive, team-focused mindset.
• Experience scheduling appointments and coordinating meetings.

Benefits

• Competitive hourly pay.
• Opportunity to gain experience within the real estate industry.
• Collaborative and professional work environment.
• Contract assignment with potential for extension based on business needs and performance.

How to Apply

Qualified candidates interested in this contract opportunity are encouraged to submit a resume highlighting relevant receptionist, administrative, or customer service experience. We look forward to speaking with professionals who are passionate about creating exceptional first impressions and supporting a busy office environment.

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