Office Manager

Office Manager

Location: Carlsbad, CA

Schedule: Full-Time, Onsite

Pay: $26.00 - $34.00 per hour

Position Overview

Ultimate Staffing is seeking an organized and proactive Office Manager to oversee daily office operations and support a professional, efficient workplace environment. This position will play a key role in managing administrative functions, coordinating office activities, and assisting with HR-related responsibilities. The ideal candidate is detail-oriented, resourceful, and capable of balancing multiple priorities in a fast-paced setting.

Responsibilities

• Manage day-to-day office operations and administrative functions
• Serve as the main point of contact for office vendors, facilities, and general office needs
• Coordinate office supplies, equipment, and maintenance services
• Support employee onboarding, new hire paperwork, and orientation processes
• Maintain employee files and assist with HR administration
• Coordinate interview scheduling and recruiting activities as needed
• Assist with benefits administration and employee communications
• Plan and coordinate company meetings, events, and office initiatives
• Prepare reports, track expenses, and support leadership with special projects
• Ensure office policies and procedures are followed and updated as necessary

Qualifications

• 3+ years of office management, administrative, or operations experience
• Experience supporting HR functions such as onboarding, employee records, recruiting coordination, or benefits administration
• Strong organizational, multitasking, and time management skills
• Excellent verbal and written communication abilities
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel
• Ability to handle confidential information with professionalism and discretion
• Strong attention to detail and problem-solving skills
• High school diploma required; college coursework or degree preferred

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.