Payroll Specialist

SUMMARY: Responsible for the full payroll function and the support and maintenance of the company’s HR systems, including the research, and identification of any necessary improvements and/or modifications to all HR software systems. PRIMARY DUTIES AND RESPONSIBILITIES: Creates and maintains job titles, pay grades, and pay ranges within the HRIS software. Processes all scheduled and special payroll runs by reconciling timesheets, produces reports required by accounting and other sources to ensure accuracy of each payroll. Manages all out of state tax employment tasks including submissions to tax departments for each state and coordination with payroll processing vendor to maintain compliance of employment taxes. Produces additional relevant reports from Workday on a regular and periodic basis. Ensures year-end PTO accrual balances are manually adjusted for those outside the normal carryover calculations, ie: PTO payout amounts, etc. Manages all payroll third party vendor case requests and submits cases based on payroll needs, including the management of the COBRA portal and sending monthly COBRA remittance reports to accounting. Completes monthly Management reports. Reconciles all year-end payroll processing reports including annual W-2s and 1094 and 1095C filings. Maintains and updates all employee forms including, insurance information, retirement plan information, IRS, DOL and ERISA required forms. Reviews monthly invoices from group insurance providers for accuracy, resolves problems and follows up to see that enrollments/changes are entered properly. Reconciles all employee retirement plan deferral changes and 401(k) loan payments in HRIS. Reviews and maintains all retirement plan vendor reports related to all employee changes, distributions, notice announcements, etc. Administers group insurance plans including processing enrollments, changes, or terminations, and billing reconciliation. Works with receptionist to ensure all building security cards and parking stickers are reported, distributed, and tracked accurately in appropriate software. Works with department VP during the annual retirement plan audit. Develops personal and professional goals and plans to attain them. Pursues a continuous program of self-development. PERFORMS OTHER DUTIES AS REQUIRED REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: General knowledge and understanding of office/clerical functions. Knowledge and skill in the use of personal computers for word processing and spreadsheet applications. Knowledge of HRIS and payroll required. Extensive knowledge working with Workday HCM software required, with the ability to make configuration changes as needed Payroll certification and/or Workday certification preferred. Ability to establish and maintain effective working relationships with co-workers and vendors. Ability to communicate effectively in both oral and written form. Highly organized with ability to multi-task. Ability to work with frequent interruptions. Ability to handle confidential and sensitive data. MINIMUM EDUCATION, TRAINING, AND EXPERIENCE: Bachelor's Degree preferred. Minimum of five years office experience, preferably in a human resources environment, with direct payroll responsibilities utilizing Workday. #J-18808-Ljbffr TMLT