Reconciliation Specialist

JOB DESCRIPTION

Position: Reconciliation Specialist

Reports to: Director of Administration

Starting Pay: $24/hr. + $6,000 bonus

Job Summary

The Reconciliation Specialist is responsible for validating and reconciling daily route activity, cash, invoices, credits, and related accounting transactions to ensure accurate financial reporting and operational integrity. This role supports daily sales and delivery operations by identifying discrepancies, resolving issues quickly, and maintaining accurate records across multiple systems.

This is a deadline-driven role with minimal room for error. The ideal candidate is organized, detail-oriented, comfortable working with numbers, and able to communicate clearly with drivers, warehouse teams, sales personnel, and leadership. Success in this role requires accountability, follow-through, and the ability to manage a high-volume workload in a fast-paced beverage distribution environment.

Essential Duties and Responsibilities

• Reconcile daily route settlements, invoices, cash receipts, checks, ACH activity, and credit transactions.
• Validate delivery and sales activity against system records and supporting documentation.
• Research and resolve discrepancies involving routes, customer payments, shortages, overages, returns, and credits.
• Process and post customer payments accurately and in a timely manner.
• Support Accounts Receivable and Accounts Payable functions as assigned.
• Maintain accurate reconciliation records and supporting documentation.
• Communicate with drivers, sales teams, warehouse personnel, and managers regarding reconciliation issues or missing information.
• Assist with daily close processes and operational reporting.
• Audit data for accuracy and identify trends or recurring issues requiring follow-up.
• Support month-end and year-end reconciliation activities.
• Maintain confidentiality of financial and employee information.
• Assist with additional accounting and administrative support duties as needed

Knowledge, Skills, and Abilities

• Education: High school diploma or equivalent required; associate degree in Accounting, Business, or related field preferred.
• Experience: Previous reconciliation, accounting support, route accounting, AR/AP, or cash handling experience preferred. Experience in beverage distribution, wholesale distribution, logistics, or route-based operations strongly preferred.
• Software Proficiency: Proficiency in Microsoft Excel and basic accounting systems required; experience with ERP systems, route accounting software, or ADP systems is a plus.
• Soft Skills:

• Strong attention to detail and accuracy
• Ability to prioritize work and meet strict deadlines
• Comfortable working with high transaction volume
• Strong problem-solving and communication skills
• Ability to work independently with strong follow-through
• Ability to communicate effectively with both operational and accounting teams

Work Environment

• Fast-paced operational environment supporting daily distribution activities
• Frequent interaction with drivers, warehouse employees, sales teams, and operational leadership
• Primarily office-based with occasional operational floor interaction
• Standard business hours with flexibility required during month-end, payroll, or operational deadlines as needed

Additional Information

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to assign or reassign other related duties and responsibilities as needed to meet organizational needs.

Equal Employment Opportunity Statement

Mitchell Companies is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law.

Employment offers are conditional and subject to the satisfactory completion of a background check and drug screening. Failure to meet the company's established criteria may result in withdrawal of the employment offer.