Proposal Coordinator
$54.56k - $72.74kAltasciences
- # Proposal CoordinatorApply: On-site: Harleysville, Pennsylvania: Full time: Posted Today: R103128**About The Role**The Proposals Coordinator is responsible for managing the end-to-end preparation and coordination of quotation, change orders, and ballparks for the respective business segment. This includes initial proposal development as well as updates driven by study design changes, amendments, and change orders. This role ensures that all scientific, operational, and financial inputs are accurately compiled, formatted, and delivered to support timely and competitive client deliverables. The Proposal Coordinator acts as a central point of coordination between Business Development, Client Management and Scientific Evaluators. Additional administrative tasks as assigned. **What You'll Do Here**Proposal & Quote Preparation* Coordinate the preparation of quotations based on inputs from Scientific Evaluators and Subject Matter Experts (SMEs).* Compile and format quote documents using available templates.* Ensure consistency, accuracy, and completeness of all quotation materials (Excel costing files, PDFs, and supporting documents).Opportunity Management* Create, update, and manage opportunities within internal systems (e.g., Salesforce or equivalent).* Maintain accurate records of quote status, documentation, and version control.* Move opportunities through defined stages (e.g., “Proposal Complete”) in alignment with process.Quote Updates & Change Management* Manage updates to existing quotes resulting from study design changes, protocol amendments, or client-driven revisions.* Coordinate and implement change orders, ensuring all scientific and financial impacts are accurately reflected.* Collaborate with Scientific Evaluators to reassess scope, assumptions, and pricing as needed.* Maintain version control and ensure clear documentation of all revisions and change history requirements.Cross-Functional Coordination* Act as the primary liaison between Business Development (BD), Scientific Evaluators, and other Costing teams.* Ensure all required inputs (both for initial proposals and subsequent updates) are received, validated, and incorporated.* Proactively follow up with internal stakeholders to meet timelines, especially for urgent amendments or change orders.Documentation & Communication* Distribute finalized and/or revised quotes (Excel and/or PDF) to BD and other Costing teams with all relevant details.* Ensure inclusion of key information such as internal/external assumptions and material cost breakdowns.* Maintain organized records of quote documentation for traceability purposes in required folders.Process Compliance & Tracking* Follow established workflows and job aids for quotation generation and submission.* Track quotation progress using internal tools (e.g., SharePoint tracker or Salesforce) on a daily basis.* Ensure adherence to timelines, quality standards, and internal procedures.Continuous Improvement* Identify opportunities to improve quotation templates, change order workflows, and coordination processes.* Support standardization of amendment and revision practices across the organization.* Contribute to improving turnaround times and operational efficiency.Strategic Partnership* Following confirmation of strategic account BD assignments, Proposal Coordinators will be assigned to process new quotes and change orders for these accounts.* They will also attend regular meetings led by the Strategic Account BD or Partnership Manager to discuss and address feedback on proposals/CO process and format and will document the same in Ask Albert. **What You'll Need To Succeed*** BA/BS specializing in business or sciences.* Minimum of 2 years’ related experience in proposal coordination, project coordination, or similar roles with training in the biotech, pharmaceutical or CRO industry.* Experience with assay development, validation, or sample analysis is an asset.* Experience working with cross-functional teams and managing multiple deliverables.* Microsoft Office’s suite of programs including: Word, Excel, and Internet Explorer.* Familiarity with CRM systems (e.g., Salesforce) and document management tools.* Ability to read and interpret study documents such protocol, study designs, method SOPs, etc.* Strong organizational and project coordination skills.* High attention to detail and accuracy in document preparation.* Ability to manage multiple conflicting priorities and meet tight deadlines* Excellent verbal and written communication skills.* Developed interpersonal skills are required.* Brings logical resolutions to conflicting interests and priorities. **What We Offer**The salary range estimated for this position is $54 556 - $72 741. Please note that salaries vary within the range based on factors including, but not limited to, prior relevant experience, skills, education, certification, location as well as internal equity and market data. Altasciences offers a wide variety of benefits to help our employees live healthy and fulfilling lives both at and outside of workAltasciences offers a wide variety of benefits to help our employees live healthy and fulfilling lives both at and outside of work. **Altasciences' Benefits Package Includes:*** Health/Dental/Vision Insurance Plans* 401(k)/RRSP with Employer Match* Paid Vacation and Holidays* Paid Sick and Bereavement Leave* Employee Assistance & Telehealth Programs **Altasciences' Incentive Programs Include:*** Training & Development Programs* Employee Referral Bonus Program* Annual Performance Review
- J-18808-Ljbffr Altasciences
Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Proposal Coordinator in Harleysville, PA vacancy
- Altasciences in Harleysville, PA is seeking a Proposal Coordinator to oversee end-to-end quotation, change orders, and ballparks for the biotech testing services. You will coordinate inputs from SMEs, format documents, and ensure accuracy of Excel costing files and PDFs...Suggested
- ...by the development of our people, making the promotion of internal talent a core priority. Job Description Title: Materials/Parts Coordinator Reports to: Sales Manager The Customer Order Entry position is responsible for accurately entering customer material and parts...SuggestedWork at office
Pacproinc
Souderton, PA2 days ago - ...ShopRite - CGO Coordinator We are living our Purpose To Care Deeply about People, Helping them to Eat Well and Be Happy. This Purpose guides everything we do and is why we are in business. We are using our service priorities - Safety, Friendliness, Presentation, and...SuggestedLocal areaImmediate startShift workNight shift
$23 per hour
Receiving Coordinator Job ID: 27784556 Location: Mainland, PA Shift: 1st = 7:00 am - 3:00 pm Pay: $23 / hr. Join Our Team At Accupac, we are Makers. From formulation to manufacturing, we serve the most trusted brands in the beauty and personal care industries with a...SuggestedHourly payTemporary workShift work- Description Shipping Coordinator Location: Souderton, PA - Beef Plant Department: Shipping Reports to: Shipping Supervisor Position Summary The Shipping Coordinator supports daily shipping and receiving operations. This role makes sure orders are documented correctly,...SuggestedFlexible hoursShift workAfternoon shift
- The Outpatient Coordinator will be a Pennsylvania Licensed Clinical Social worker or a Pennsylvania Licensed Professional Counselor with supervisory experience and experience in both mental health and areas of intellectual or developmental disabilities. The Outpatient Coordinator...Contract workFor contractorsWork at office
- Pilgrim in Souderton, PA is seeking a Shipping Coordinator to support daily shipping and receiving operations. You will ensure orders are documented correctly, picked completely and loaded on time, coordinating with warehouse management, load planners, carriers and production...Afternoon shift
- JBS Foods in Souderton, PA is seeking a Shipping Coordinator to support daily shipping and receiving operations. You will ensure orders are documented correctly, picked completely and loaded on time, coordinating with warehouse staff, load planners, carriers and production...Afternoon shift
- ...Trip Coordinator STA is seeking a Trip Coordinator for the Collegeville, PA terminal. This position is an hourly, non-exempt employee who, under the supervision of a manager, is responsible for scheduling drivers for trips and extra curricular activities of students...Hourly payFull timeWork at officeLocal areaRelocationFlexible hours
All-Star Transportation
Collegeville, PA3 days ago $25 - $27 per hour
...The Opportunity: Responsible for the day-to-day operational coordination of routine lab operations & support activities at customer facilities, such as glasswashing, garment/laundry services, autoclaving, sanitization, PPE / first aid stations maintenance, and/or waste...Hourly payWork at officeMonday to FridayFlexible hoursShift work- United States - VWR International
Collegeville, PA1 day ago- ...with various technologies enables us to serve Innovator and Generic companies worldwide.Job Description Summary: The Laboratory Coordinator supports daily Quality Control laboratory operations by receiving, reviewing, and logging laboratory samples, chemicals, reagents...Contract workWork at officeWorldwide
Piramal Pharma Limited
Sellersville, PA3 days ago $80k - $100k
...Schedule: Monday through Friday, normal business hours Key Responsibilities of the Personal Injury Paralegal: Coordinate litigation support activities throughout the lifecycle of personal injury matters, ensuring case materials are accurate,...Contract workTemporary workWork at officeMonday to FridayContemporary Staffing Inc
Blue Bell, PA2 days ago- ...insurance Employee discounts Health insurance Paid time off About the Role: Join The Gentle Dentist as a Dental Treatment Coordinator, where you will play a crucial role in providing exceptional patient care and ensuring a seamless dental experience. We are...Work at office
The Gentle Dentist
Trappe, PA1 day ago $15.49 - $18.63 per hour
...employeesCareer growth opportunitiesFree meals on shiftsOn demand access to earned wages prior to pay day through PayActivOur Catering Coordinators bring Panera to the community.As a Catering Coordinator at Panera, you are key to the success of our catering business. You help...Hourly payFull timePanera
North Wales, PA20 hours ago- Maternal Program Specialist and Lansdale Site Coordinator (On-site, full-time) Location: ACLAMO Norristown and Lansdale Schedule: Monday through Friday, some evenings and Saturdays as required Reports to: Health and Wellness Program Manager Job Description The Maternal...Full timeContract workWork at officeLocal areaMonday to FridayAfternoon shift
- ...effective. Individual ensures that work is done in accordance with procedures and best practices. Identifies staffing needs and coordinates with Human Resources. Oversees employee performance evaluations, evaluates and identifies employee development needs and training...Full timeLocal area
Teledyne AnaFocus
Collegeville, PA20 hours ago - ...Program OperationsOversee communication, scheduling, enrollment and basic administrative tasksAssist with budgeting, fundraising coordination and stewardship of resourcesMaintain compliance with school policies and LifeWise Academy proceduresWhat Success Looks...Hourly payPart timeLocal areaWeekend workAfternoon shift
LifeWise Academy
Souderton, PA2 days ago - US Digestive Health is seeking an Open Access Coordinator to support scheduling patients through the Open Access program under supervision. You will handle referrals, manage recall lists, and distribute screening forms within a professional medical office setting. Responsibilities...Work at office
- Summary/Objective Under the direction of the Open Access Supervisor and Manager, the Open Access Coordinator will work on Open Access Referrals and Recall lists to help patients schedule through the USDH Open Access Program. Description Under the direction of the Open Access...Full timeWork at officeMonday to FridayShift work
- Rental Coordinator Department: Admin Employment Type: Full Time Location: Landsdale, PA Description The Rental Coordinator is responsible for supporting the planning, execution, and coordination of rental equipment and operational logistics to ensure projects are delivered...Full timeWork at officeMonday to Friday
- ...strength and stability. We are the future of beauty services. Be part of the transformation. GENERAL SUMMARY & SCOPE The Guest Coordinator is responsible for engaging with guests and promoting the Ulta Beauty services business through one-on-one guest interactions, both...Work experience placementWork at officeLocal areaFlexible hoursShift workAfternoon shift
- ...&K Group, Inc. is looking for a Yard Manager to manage the Skippack Campus yard. The Yard M anager will be responsible for coordinating and performing activities pertaining to receiving, storing, inventorying, equipment and parts at the Skippack campus yard. Will...
The H&K Group
Skippack, PA1 day ago - We’re growing and looking for an experienced, personable, and highly organized Dental Front Desk Scheduling Coordinator to join our private practice in Collegeville! This is more than a front desk role. You are the heartbeat of the patient experience. As the first and last...Private practice
- At CareSense we are only as good as our Caregivers. Our extraordinary Caregivers provide quality Home Care assistance, bringing much relief and quality of life for our patients and their families. We are searching for a dynamic Staffing Coordinatorfor our local branch who...Full timePart timeWork experience placementWork at officeLocal area
- ...employer matching Paid training Opportunities for advancement Meals and uniforms Employee Assistance Program Activities & Events Coordinator Responsibilities: Assist in the development and oversight of resident activities. Plan, schedule and conduct programs that...Full timePart timeFlexible hoursWeekend workAfternoon shift
- St. Luke's University Health Network is seeking a Staff Coordinator to manage the computer and clerical processes for coordinating Home Health staff schedules. This role supports timely communication between team members and departments to meet patient needs. The position...Work at office
$137.2k - $225k
...We have 2 positions available. ! located in Fredericksburg, VA and the other in Northeast Houston, TX Ideally, you’ll also have Proposal development experience Knowledge of US FDA (21 CFR 210, 211, 810) and EU EMEA regulations Knowledge of industry guidance ISPE Baseline...Full time- ...and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. Scheduling Coordinator SLPG The Scheduling Coordinator SLPG is responsible for coordinating and scheduling services among St. Luke's Physician Group...
- RNAC Assessment Coordinator for Skilled Nuring RNAC Assessment Coordinator for Skilled Nursing (Full Time, Permanent Opportunity) We are seeking a dedicated and detail-oriented RNAC (Registered Nurse Assessment Coordinator) tojoin our skilled nursing team. This vital role...Permanent employmentFull time
$55k - $60k
.... Location This is a full time, on-site opportunity in Blue Bell, Pennsylvania. Our team works closely together in the office to coordinate provider credentialing, hospital privileges, licensing, and onboarding. Candidates should be comfortable commuting to Blue Bell on...Full timeWork at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Proposal Coordinator. Be the first to apply!
