Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a growing healthcare organization in Matthews, North Carolina on a contract-to-permanent basis. This position is ideal for someone who brings strong ownership of daily payables work while also supporting payroll-related tasks in a fast-paced environment. The role offers the opportunity to strengthen existing accounting processes, work across multiple entities, and contribute ideas that improve accuracy and efficiency.

Responsibilities:
• Manage the full accounts payable cycle, including invoice review, account coding, entry, approval follow-up, and timely payment processing.
• Prepare and execute payment activities such as ACH transactions and check runs while maintaining complete and accurate records.
• Support payroll administration by reviewing submitted information, assisting with processing steps, and helping ensure employees are paid correctly and on schedule.
• Work within QuickBooks Desktop and QuickBooks Online to maintain vendor records, post transactions, reconcile payment details, and monitor outstanding obligations.
• Coordinate accounts payable activity for multiple business entities, ensuring expenses are assigned correctly and processed in alignment with company procedures.
• Use Excel to organize financial data, track payment activity, and produce clear information for leadership review.
• Identify opportunities to improve workflows, strengthen controls, and introduce practical automation within accounts payable and related accounting processes.
• Communicate with internal managers and external vendors to resolve invoice discrepancies, answer payment questions, and keep transactions moving efficiently.• Demonstrated experience in accounts payable, including invoice coding, payment processing, and vendor coordination.
• Working knowledge of ACH payments, check runs, and standard accounts payable controls.
• Hands-on experience with QuickBooks, including familiarity with both QuickBooks Desktop and QuickBooks Online.
• Exposure to payroll support activities and automated payroll systems; experience with Paycor is preferred.
• Strong Excel skills with the ability to organize, review, and manage financial information accurately.
• Ability to work across multiple entities and handle shifting priorities with careful attention to detail.
• Clear communication skills and a detail-oriented approach when partnering with managers, vendors, and accounting leadership.