Project Manager - Capital Projects

Project Manager – Capital Projects

Location: Indianapolis, IN

Job Type: Contract

Work Arrangement: Onsite / Project-based

Travel: May be required

Position Summary

We are seeking an experienced Project Manager to lead the relocation of laboratory, cleanroom, warehouse, office, and other operational departments into a new or existing facility. The ideal candidate will have hands-on experience managing relocations, equipment transfers, and operational transitions within pharmaceutical, biotechnology, medical device, or other regulated environments.

This role will oversee project planning, scheduling, budgeting, vendor coordination, risk management, and departmental readiness to ensure a safe, efficient transition with minimal disruption to operations. Experience managing change control, equipment requalification, validation, and regulatory documentation associated with facility or equipment relocations is highly desirable.

Key Responsibilities

• Develop and manage comprehensive relocation plans, including project scope, schedules, milestones, dependencies, resource allocation, and deliverables.
• Coordinate with laboratory, warehouse, facilities, IT, quality, safety, waste management, and other departmental stakeholders to assess relocation requirements.
• Manage the relocation of specialized equipment, laboratory systems, cleanrooms, workstations, materials, and operational processes.
• Develop and monitor project budgets, cost estimates, vendor proposals, purchase orders, expenditures, and contingency plans.
• Coordinate with facilities and construction teams to confirm space readiness, utilities, equipment access, and operational handover requirements.
• Ensure appropriate change control, validation, equipment qualification, documentation, training, and departmental approvals are completed before operations resume.
• Manage external vendors, equipment service providers, logistics partners, and cross-functional project teams.
• Identify and mitigate project risks, resolve scheduling conflicts, maintain action and decision logs, and communicate project status to leadership.
• Lead phased move execution, downtime planning, contingency arrangements, post-move troubleshooting, and project closeout.
• Ensure all relocation activities comply with applicable safety, quality, and regulatory requirements.

Required Qualifications

• 5–7+ years of project management experience, including hands-on leadership of laboratory, pharmaceutical, biotechnology, medical device, or other regulated facility relocations or operational transitions.
• Demonstrated experience managing complex, cross-functional projects involving specialized equipment, multiple departments, vendors, budgets, and interdependent schedules.
• Strong understanding of laboratory workflows, equipment transfers, controlled storage, and operational shutdown and restart requirements.
• Experience developing project plans, managing budgets, coordinating vendors, and tracking project milestones.
• Ability to manage risks, resolve competing priorities, and communicate effectively with technical teams and senior leadership.
• Proficiency with project scheduling, budget management, and project reporting tools.
• Willingness to work onsite in Indianapolis, IN, and travel as required.

Preferred Qualifications

• Experience in pharmaceutical manufacturing, biotechnology, medical device manufacturing, or regulated laboratory environments.
• Familiarity with cGMP, change control, equipment qualification, validation protocols (IQ/OQ/PQ), and regulated waste management.
• Experience relocating cleanrooms, laboratory equipment, or specialized manufacturing systems.
• Bachelor's degree in engineering, life sciences, project management, or a related discipline, or equivalent practical experience.
• Project Management Professional (PMP) certification.

Additional Information: Relocation or equipment transfers within an existing facility may qualify if they involve capital project execution, operational transition planning, and required validation or requalification documentation.