Bookkeeper PT

Summary/Objective

The Part-Time Bookkeeper serves in a supportive role within the Fiscal Department by assisting with the daily financial and business operations of LULAC Head Start, Inc. This position applies professional bookkeeping knowledge to support the Fiscal Department in maintaining accurate financial records, monitoring business transactions, and ensuring compliance with agency policies and applicable federal, state, and Head Start regulations. The Bookkeeper works closely with the Comptroller II and the ERSEA Department to perform bookkeeping responsibilities, including tracking financial transactions, maintaining parent fee records, and processing payments. This position requires strong attention to detail, accuracy, confidentiality, and the ability to work collaboratively in a team-oriented environment.

Essential Functions

Bookkeeping and Financial Support

• Maintain accurate financial records and bookkeeping documentation.
• Record and reconcile daily financial transactions.
• Assist with accounts payable and accounts receivable activities.
• Prepare bank deposits and maintain supporting documentation.
• Reconcile bank accounts, credit card statements, and other financial records as assigned.
• Maintain organized and accurate financial files in accordance with agency policies.

Parent Fees and ERSEA Support

• Work collaboratively with the ERSEA Department to accurately track parent fees and payments.
• Record family payments and maintain accurate parent account balances.
• Assist with preparing reports related to parent fee collections.
• Follow up on discrepancies and maintain supporting documentation.

Fiscal Operations

• Support the Comptroller II in monitoring daily business and fiscal operations.
• Assist with monthly financial reconciliations.
• Prepare journal entries and financial reports as assigned.
• Assist with month-end and year-end closing activities.
• Provide support during annual audits, federal reviews, and fiscal monitoring visits.
• Maintain compliance with internal controls and fiscal procedures.

Administrative Responsibilities

• File and maintain financial records in an organized manner.
• Respond professionally to staff and family inquiries related to billing or payments.
• Assist with special fiscal projects and administrative tasks.
• Perform other duties as assigned by the Comptroller II.

Requirements

Required Education and Experience

• Minimum of Associate’s Degree in Business, Accounting or related field
• Minimum of two (2) years of bookkeeping or accounting experience
• Experience with nonprofit accounting preferred.
• Experience with Head Start, grant-funded programs, or early childhood organizations is highly desirable.
• Experience working with parent billing or accounts receivable is a plus.
• Experience working in a non-profit agency and with grants.
• Bilingual preferred (English-Spanish)

Required Skills

• Demonstrates emotional intelligence including reflective practice, teamwork, and proficient communication and skills in conflict resolution.
• Proficiency in or knowledge of using a variety of computer software applications including Microsoft Word and Excel, Sage Accounting software, or similar platforms.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation in a professional and discrete fashion.
• Knowledge of office administration procedures.
• Ability to maintain a high level of confidentiality.
• Ability to multitask and work in a fast-paced, innovative environment.