Human Resources Assistant

Administration of the day‑to‑day operations of the human resources function, effectively handling sensitive, confidential employee information and responding to employee and external queries concerning a variety of HR matters.

ESSENTIAL FUNCTIONS

HR Administration Administrative support: maintain employee files (electronic and hard copy), schedule meetings, maintain the HR mailbox, respond to inquiries, originate and track meeting agendas, respond to employment verifications, update organizational charts, provide backup support to the Head of HR, collect and distribute HR mail, prepare and submit expense reports, book business travel, order department supplies, and provide front‑desk backup support. HRIS & Reporting Create, run, prepare, and communicate periodic and ad hoc HRIS reports. Audit employee data and file feeds. Execute data gathering and input projects. Input, review, and confirm data in the HRIS system. Respond to audit requests. Budget & Accounting Process and code invoices. Administratively maintain HR and benefits budgets. Communicate and support accounting and payroll processes. Prepare and submit expense reports. Employee Experience Create and distribute employee commitment awards. Arrange gestures of support, life‑event gifts, and other employee experience actions. Author, review, edit, and distribute company‑ and group‑wide communications. Update intranet and other internal and external communication channels. Provide event planning and execution support. Assist with employee onboarding. Provide support for company philanthropic activities, as assigned. Execute employee experience program aspects as needed. Reply to employee benefits inquiries. Communicate with vendors regarding employee benefits matters. Assist with planning, communication, and execution of open enrollment. Prepare and track leave of absence (LOA), family medical leave act (FMLA), consolidated ombuds budget reconciliation act (COBRA), and other benefits documents. Audit billing, enrollment, and other benefits reports. Special Projects Assist with special projects such as position description maintenance, HRIS data input, internal and external internet updates, and any other assignments. Perform research, data analysis, and synthesis as required.

SECONDARY RESPONSIBILITIES

Provide back‑up support for HR team and office management as necessary. Maintain, share, and apply knowledge of relevant legislation changes. Perform other job‑related duties as assigned.

QUALIFICATIONS

Education : High school diploma or equivalent. Further Training : N/A. Professional Experience : At least three years of administrative experience. Computer Skills Proficiency with Microsoft Office (Word, Excel, Outlook) and PC. Ability to learn company‑specific software. Adaptability to new or changing software programs. Mobility : Occasional travel to company offices. Other Requirements Demonstrated ability to maintain confidentiality. Excellent written and verbal communication skills. Strong writing, grammar, spelling, and proofreading capabilities. Attention to detail and accuracy. Efficient work execution and follow‑through to meet deadlines. Provision of customer‑focused service and team mentality. Professional in‑person, phone, and written etiquette. Prioritization and multitasking. Demonstrated interpersonal and organizational skills. Equipment Operation : Standard office equipment including PC, telephone, copier, fax machine, printer, etc. Compensation : Pay range $48,000 – $60,000. Benefits : Market‑leading health benefits for employees working at least 30 hours per week. EQUAL OPPORTUNITY EMPLOYER – This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr COPT DEFENSE PROPERTIES, LP