Project /Contract Administrator

Job Description

Job Description

Below is the Job Details for your reference:

Role: Transmissions Analyst / Project contract administer

Location: Forest Park, GA 30297

Duration: 24 months (Contract to hire)

Pay Range: $35- 40.00 per hour on W2 (Without Benefits)Onsite

4 days per week

 
JOB DESCRIPTION:

 
SUMMARY

• Supplemental support for the Substation Design Contractor Oversight team.
• This role handles coordination, administrative, and financial tracking tasks so oversight staff can focus on quality, schedule, and financial performance.
• This position backs up the team's full-time Transmission Analyst on invoice and work authorization review; the Transmission Analyst retains ownership of that work.
• This role does not involve engineering review or technical judgment.

 
RESPONSIBILITIES

• Invoice, Contract & Financial Oversight Support (backup to the Transmission Analyst)
• Back up the Transmission Analyst during absences and peak volume by performing first-pass review of contractor invoices and work authorizations against contract terms, scope, and funding limits.
• Flag discrepancies to the Transmission Analyst and oversight personnel for review and resolution.
• Help maintain spend tracking against contract authorized amounts and individual project amounts.
• Help maintain work authorization tracking and point out funding or scope concerns early.

 
Data Collection, Reporting & Metrics

• Gather recurring firm availability updates (Physical and Control) before assignment discussions.
• Pull routine metrics (final inspections, field change status, overdue items, QA discrepancy counts) into a standard report for supervisor and manager review.
• Check contractor performance scorecard inputs before quarterly and annual review meetings.

 
Contractor Onboarding & Access Administration

• Coordinate onboarding and offboarding for contract personnel: badge and network access requests, account setup, and confirming accounts are deactivated when a resource rolls off.
• Maintain the master roster of active contractor personnel by firm and discipline, including start and end dates and current assignments.
• Track training, standards acknowledgments, and required qualifications for contract personnel, and follow up on outstanding items.

 
Meeting & Stakeholder Coordination

• Schedule and coordinate meetings with contract firms and internal stakeholders as needed.
• Manage the group calendar and look ahead to make sure meetings have the right people and are covered.
• Coordinate logistics for team meetings, such as rooms, catering, and materials.
• Take notes and capture action items at firm updates, oversight team meetings, and contractor performance reviews, then distribute them and track them to closure.
• Keep standing agendas current and send prep materials ahead of meetings.
• Make sure the right internal groups (project support, estimating, SPPM, construction) are included in recurring meetings and schedule reviews.

 
QUALIFICATIONS

• Associate's degree in business, accounting, finance, or a related field preferred; equivalent relevant experience considered
• 2+ years of experience in project support, invoice or contract administration, accounting, or business administration
• Proficient in Excel, including pivot tables, plus Outlook, Teams, SharePoint, Word, and PowerPoint
• Experience with enterprise financial or work management systems (e.g., Maximo, Oracle, SAP) preferred; familiarity with CAMP or MOBI a plus
• Strong attention to detail when reconciling invoices, hours, and dollars against contract documents
• Strong organizational skills and the ability to manage multiple deadlines and recurring cycles
• Clear, professional written and verbal communication with internal staff and outside firms Physical Requirements Office-based role.
• Mainly computer work and sitting for long periods.
• No lifting, climbing, ladder work, or uneven surfaces required.
• Work Environment Office setting at the Forest Park, GA location.
• Temperature-controlled indoor work.

LanceSoft is a global workforce solutions and IT services firm founded in 2000, specializing in temporary/permanent staffing, IT services, and outsourcing (RPO) for sectors like healthcare and IT. Headquartered in Herndon, Virginia, with a significant presence in India, the certified minority/woman-owned company employs over 5,700 professionals

Company Description

LanceSoft is a global workforce solutions and IT services firm founded in 2000, specializing in temporary/permanent staffing, IT services, and outsourcing (RPO) for sectors like healthcare and IT. Headquartered in Herndon, Virginia, with a significant presence in India, the certified minority/woman-owned company employs over 5,700 professionals