Administrative Assistant 3 - Continuing Education

Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process, you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.

If you need assistance or have questions regarding the application process, please contact:


Human Resources
View email address on click.appcast.io
View phone number on click.appcast.io
2201 West College Parkway
Carson City, NV 89703

Job Description

Western Nevada College (WNC) is recruiting for an Administrative Assistant 3 for the Department of Continuing Education. This position will be responsible for interacting with the public as well as prospective and current students and instructors to support the creation and execution of non-credit classes, to include use of a cloud-based education management system, generation of course rosters, classroom setup, tracking and communication of course data, and generation and distribution of course completion certificates and materials.

This position will also provide operational support including making purchases on behalf of the Continuing Education Department, complete marketing and public relations tasks to include working with WNC's Marketing Department to promote offerings and updating the Continuing Education webpages regularly.

Required Qualifications

• This position requires graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR
• One (1) year of experience as an Administrative Assistant II in Nevada State service; OR
• An equivalent combination of education and experience as described above

Preferred Qualifications

Candidates with experience in PeopleSoft, OnBase or Workday programs are encouraged to apply.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 27

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit: Classified Compensation. Select Salary Schedule, CBA/PP01 or PP02

For more information, visit the Classified Salary Calculator

BENEFITS

Retirement - Public Employees' Retirement System of Nevada (PERS)

Employees are required to participate in The Public Employees' Retirement System of Nevada (PERS) upon hire, a defined benefit plan. Members are eligible for retirement benefits after a 5-year vesting period.

Please visit the Benefit Estimator Retirement Calculator for more information.

Employees contribute under either a post-tax plan, with the employee and college each contributing 19.25% of the employee's salary (38.5% combined contribution); or under a pre-tax plan with the college contributing 36.75% of the employee's salary on their behalf with employees paying for their half of the PERS contribution through a pre-tax salary reduction. For information on contribution rates, please visit: NV PERS Contribution Rates


Remarkable Retirement
Our retirement plan is beyond compare. WNC generously matches retirement contributions for Nevada PERS members at the rate of 19.25% or 16.75% depending upon the employee's elected retirement plan, Employer Paid or Employee/Employer Paid.


Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates

Perks of Working at WNC

• Beautiful campus located along numerous biking and walking trails
• Health insurance options including dental, vision and life insurance - Health Insurance
• Voluntary supplemental retirement plans, both pre-tax and Roth options available (403b, 457b plans) - Voluntary Retirement Savings
• Generous annual leave (15-days annually), sick leave (15-days annually), 12 paid holidays - Classified Benefits
• The WNC Fitness Center offers free Faculty and Staff memberships - WNC Fitness Center
• Workers' compensation is paid 100% by the employer. It covers employees in the event of work-related injuries.
• ComPsych our Employee Assistance Program offers resources and assistance to Faculty and Staff - EAP Program
• Discounted WNC Staff rates for our Child Development Center which has received Four Star Recognition from the Nevada Silver Star Quality Rating and Improvement System. Child Development Center
• Voluntary benefits including: accident, disability, legal services, and more - Voluntary Benefits
• Free parking and plenty of it!
• No State income tax!

Education Benefits for Classified Employees and Family Members

WNC is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Classified employees can take up to six credits per semester at a reduced rate. More information can be found in the Classified Tuition Reimbursement Policy. Additionally, we offer a Classified Family Grant-in-Aid for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent). More information can be found in the Classified Family Grant-in-Aid Policy.

Department Information

If you have questions about this role or would like to check on the status of an application, please contact the hiring supervisor/department:

Lauren Moore, Manager, Continuing Education: View email address on click.appcast.io or View phone number on click.appcast.io

Exempt
No

Full-Time Equivalent
100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at View email address on click.appcast.io.

Attach the following attachment(s) to your application

Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter - (optional)

Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

TITLE IX STATEMENT

WNC is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), sex (including pregnancy or related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protective hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion.

WNC does not discriminate on the basis of sex in any education program or activity that it operates. The college's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment.

Inquiries concerning the application of these provisions and/or questions as to how to file a complaint of unlawful discrimination may be referred to WNC's Civil Rights Specialist & Title IX Coordinator:

Victor Navarro at View email address on click.appcast.io or View phone number on click.appcast.io

Western Nevada College

2201 West College Parkway

Bristlecone Building, Room 154

Carson City, NV 89703

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving, evidence of a valid driver's license will be required at the time of hire and as a condition of continued employment.


All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).

Schedules are subject to change based on organizational needs.

Western Nevada College does not sponsor Visas. All applicants must be eligible to work in the United States, without sponsorship, at the time of hire and as a condition of continued employment.