ADMINISTRATIVE OFFICER

Job Title

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Job Description

Serves as the performance, process and management control officer of the CFMO, and supervises the Administrative and Information Technology and Administrative Branch. Performs independent and recurring analysis related to the efficiencies of the branch and the remainder of the CFM Office. Processes all special report requests, such as congressional inquiries, agency displays, external data calls, dedication ceremonies, etc., monitoring them through to completion.

Serves as principal personnel manager to the CFM Officer. Recommends and implements decisions regarding manpower that are essential to the direction and operation of the branch. Conducts comprehensive management studies for the assessment and improvement of CFMO manpower requirements. Coordinates and monitors the annual evaluation process for all Federal and State personnel assigned to all work centers in the CFMO. Oversees the awards program, to include criteria for issuance, eligibility, and timely presentation for acts of heroism, meritorious service, and achievement. Supports all administrative requirements of the CFMO and is accountable for local purchases made in support of administrative services. Provides input for the development of the CFMO annual budget submittal and the State's budget, submitted to the Governors office.

Supervises the evaluation, analysis and implementation of information technology relative to accomplishment of the work performed and efficiencies in the CFMO. Ensures standardized and integrated systems are implemented. Serves as the clearinghouse for all IT problems within the CFMO and for necessary outside resources. Coordinates data content or logic problems with users to resolve invalid or erroneous output. Plans and programs future IT requirements into the long-range plans of the CFMO in concert with higher headquarters and the State Plan. Provides the necessary resources to implement remote access for the monitoring of the "Smart Building Concept", includes connectivity and program compatibility. Coordinates with the J-6 for assistance in resolving problems of which the J-6 has primary responsibility. Supervises and prioritizes the automated system needs of the CFMO.

Supervises federal and state employees performing duties and responsibilities related to administrative support activities in response to internal and external customers of the CFMO. Ensures mission objectives are accomplished under frequent changes in priorities. Functions as board chair member on all employee selection activities. Reviews, accepts, or rejects work of subordinates, prepares performance standards, and formally appraises their work. Identifies training requirements. Supports and promotes Equal Employment Opportunity, Upward Mobility and other special emphasis personnel programs, as well as managing the Army Safety Program within the CFMO. Initiates personnel actions such as promotions, reassignments, performance recognition and training requests. Approves / disapproves leave. Receives complaints and grievances, resolving those that can be informally resolved, and/or makes recommendations for resolution to appropriate Federal or State departments having jurisdiction. This supervision of employees constitutes less than 25% of the incumbent's time.

Coordinates and tracks all suspense dates for the CFMO. Develops and maintains standard operating procedures manuals for all processes within the control of the CFMO.

Performs other duties as assigned.