Executive Assistant

Executive Support (CSO, CMO & Other Executives)

Manage complex, dynamic calendars across multiple time zones, prioritizing meetings, resolving conflicts, and protecting blocks for deep scientific work

Schedule internal and external meetings, scientific advisory boards, KOL meetings, and investor/partner calls

Serve as a primary point of contact and gatekeeper for executives, vetting requests and managing communications so leadership focus stays on high-impact priorities

Provide support to leadership team with deliverables for board meetings, leadership meetings, and scientific presentations

Process expense reports and manage purchasing/procurement requests

Serve as a liaison between science leadership and internal teams, external collaborators, and clinical partners

Travel, Conferences & Offsites

Coordinate end-to-end domestic and international travel: flights, accommodations, ground transportation, visas, and detailed itineraries

Own conference and scientific meeting logistics (e.g., ASCO, AACR): registration, abstract and presentation deadlines, booth and speaking schedules, travel blocks

Plan and execute team offsites, virtual and in-person, including venue and vendor selection, agendas, group travel, budgets, and day-of run-of-show

Clinical Team Support

Provide administrative support to the broader clinical teams

Coordinate team meetings and cross-functional working sessions

Maintain and organize shared documents, SOPs, and team resources

Help manage vendor relationships and track contracts relevant to clinical operations

General Administration

Support scientific data and publication milestones, coordinating logistics and calendars around data readouts, conference embargoes, and disclosure timelines in partnership with Legal and Communications

Assist with planning company events, team celebrations, and clinical milestones

Partner with the CEO's Executive Assistant on cross-company coordination and culture initiatives

Support remote team engagement: coordinating in-person meetups, and keeping distributed teams connected

Anticipate needs and handle confidential clinical, scientific, and personnel information with the utmost discretion and professionalism in a fast-paced public company environment

Qualifications

Required

3+ years of experience as an Executive Assistant, preferably in biotech, pharma, or life sciences

Experience supporting multiple executives simultaneously

Exceptional organizational skills and attention to detail

Ability to manage competing priorities with poise in a fast-paced, evolving environment

Strong written and verbal communication skills

Proficiency with Google Workspace, Slack, and calendar/travel coordination tools

Discretion with confidential scientific, clinical, and business information

Comfortable working independently in a fully remote environment, with occasional travel to provide on-site logistical support at conferences, offsites, and team meetups

Preferred

Experience supporting C-level executives at a clinical-stage or newly public biotech

Experience planning conference presence and team offsites

Familiarity with clinical trial workflows, IRB processes, or medical/scientific terminology

Experience coordinating with CROs, clinical sites, or academic research partners

Background in or enthusiasm for oncology, nutrition science, or metabolism

Compensation Range: $110,000 – $125,000 (actual compensation may vary based on experience, qualifications and location)

Working at Faeth

Benefits:

Competitive salary and meaningful equity in a well-funded, clinical-stage biotech

100% remote work and flexible schedule

Health, dental, and vision for you and your dependents

Flexible time off

Generous parental leave

Traditional and Roth 401k (including matching)

Mission oriented, remote first culture