Equipment Ordering and Inventory Support Specialist

Job Description

Job Description

Accuracy is not a nice-to-have in equipment ordering. It is the job.

Behind every piece of equipment DataVizion delivers is a trail that has to be right: the quote, the order, the confirmation, the packing slip, the invoice. This role owns that trail. When it is accurate, client projects stay on schedule and nothing gets lost between the order and the doorstep. We are looking for a part-time specialist who takes that seriously and gets a little satisfaction from a perfectly reconciled order.

The Impact You'll Make:

DataVizion is hiring a part-time Equipment Ordering & Inventory Support Specialist to ensure our equipment ordering is accurate, on time, and fully accounted for, from the first approved quote through the moment the gear ships or lands on a shelf. You will support the inside sales and ordering team and own the details that keep client projects moving. When equipment is ordered correctly, tracked closely, and received accurately, projects stay on schedule, and clients get exactly what they were promised. That is your job, and the team will feel it when you do it well.

K ey Responsibilities:

• Turn approved quotes into clean, accurate equipment orders.
• Place orders with distributors and vendors, confirming pricing, availability, and lead times before anything goes out.
• Track every open order and reconcile vendor confirmations with the original quote, so surprises are caught early rather than at delivery.
• Receive incoming shipments and verify what arrived against packing slips and purchase orders.
• Maintain accurate inventory records for equipment in transit, in stock, or awaiting deployment.
• Keep order documentation organized and audit-ready.
• Partner with finance to match POs and resolve invoicing discrepancies as they arise.

You Will Thrive If:

• You catch the detail everyone else misses. Repetitive, detail-heavy data entry does not wear you down, it focuses you.
• You can hold several open orders at once without losing the thread on any of them.
• You pick up new systems and distributor portals quickly and are not thrown by an unfamiliar interface.
• You write clear, direct status updates and vendor follow-ups that people actually understand the first time.
• You are reliable and organized, the person others trust to have it handled.

Requirements:

• High school diploma or equivalent.
• At least 1 year of experience in order processing, purchasing, inventory, data entry, or a similar administrative role, or an equivalent combination of education and experience.
• Working proficiency with email, spreadsheets, and web-based ordering or inventory systems.
• Proficiency with CRM tools and Microsoft Office Suite.
• A passion for technology and the drive to continuously learn.
• Consistent availability during standard business hours
• Legally authorized to work in the United States.

About DataVizion:

Named a 2024 and 2021 Best Place to Work, DataVizion, an Inc. 5000 company, has seen tremendous growth and provides a full range of business technology solutions in Professional and Managed IT Services throughout the Midwest. From enterprises to small businesses, our priority is to provide a better connection for our clients through IT solutions that enhance speed, flexibility, and productivity in a secure environment. Backed by superior support and customer service, these proven solutions give our clients a competitive advantage to grow and thrive.

 

To learn more about DataVizion and the services offered, go to or follow us on Twitter, Facebook, and LinkedIn.

 

DATAVIZION LLC is an Equal Opportunity Employer. Employment opportunities at DATAVIZION LLC are based upon one’s qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, color, religion, sex (including pregnancy), national origin, age, veteran status, disability, marital status, genetic information, or any other characteristic protected by law.

This Equal Employment Opportunity policy governs all aspects of employment, including, but not limited to, recruitment, hiring, selection, job assignment, promotions, transfers, compensation, discipline, termination, layoff, access to benefits and training, and all other conditions and privileges of employment.

DATAVIZION LLC strongly urges reporting all instances of discrimination and harassment and prohibits retaliation against any individual who reports discrimination, harassment or participates in an investigation of such report. DATAVIZION LLC will take appropriate disciplinary action, up to and including immediate termination, against any employee who violates this policy