Operations Associate

Operations Associate

The Operations Associate provides dedicated administrative and operational support within a fast-paced manufacturing environment. This role coordinates daily administrative activities, supports employee training initiatives, assists with quality audits, and helps maintain accurate operational records to ensure compliance with company standards and continuous improvement efforts.

Responsibilities

• Provide direct administrative support to the Operations Manager and leadership team, ensuring smooth day-to-day operations.
• Maintain production reports, schedules, and operational documentation with a high level of accuracy and organization.
• Coordinate meetings, including scheduling, preparing agendas, tracking action items, and creating reports and presentations.
• Perform data entry, filing, and document control in compliance with company policies and procedures.
• Support cross-functional communication between production, quality, logistics, customer service, and HR teams to ensure alignment and timely information flow.
• Assist in coordinating onboarding and ongoing training programs for production staff, including scheduling and logistics.
• Track employee training records and certifications to ensure compliance with internal and external requirements.
• Help develop, organize, and maintain training materials and standard operating procedures (SOPs).
• Support the implementation of continuous improvement and safety training initiatives across the manufacturing operation.
• Assist with internal quality audits and inspections in accordance with manufacturing standards and quality control requirements.
• Ensure documentation related to quality, audits, and compliance remains current, accurate, and audit-ready.
• Support corrective and preventive action (CAPA) tracking and follow-up to address audit findings and quality issues.
• Collaborate with quality and production teams to maintain compliance with company and regulatory requirements, including quality assurance standards.
• Monitor workflow and assist with initiatives aimed at improving operational efficiency and productivity.
• Help track key performance indicators (KPIs) and production metrics, providing regular updates and reports to leadership.
• Support inventory tracking, scheduling, and logistics coordination as needed to maintain smooth production operations.
• Assist with timekeeping processes and approvals to ensure accurate recording of employee work hours.

Essential Skills

• Prior experience in a manufacturing or industrial environment.
• 2+ years of administrative, operations, or production support experience preferred.
• Experience with data entry, document control, and maintaining operational records.
• Familiarity with quality systems, audits, or compliance standards such as ISO or GMP is a plus.
• Understanding of quality control, quality assurance, and audit processes within a production environment.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong organizational and multitasking skills with the ability to manage multiple priorities in a fast-paced setting.
• Excellent communication and interpersonal skills to collaborate effectively with cross-functional teams.
• Ability to work independently and as part of a team, demonstrating reliability and accountability.

Additional Skills & Qualifications

• Experience supporting production, logistics, and customer service functions within a manufacturing environment.
• Exposure to or experience with ERP systems for production, inventory, or operations management.
• Knowledge of continuous improvement practices and safety training initiatives.
• Strong attention to detail and accuracy in maintaining reports, schedules, and documentation.
• Comfort working with key performance indicators (KPIs) and production metrics.
• Ability to handle timekeeping processes and approvals in alignment with company procedures.

Why Work Here?

You will join a dynamic manufacturing environment that values collaboration, continuous improvement, and professional growth. The organization promotes clear communication, cross-functional teamwork, and opportunities to expand your skills in operations, quality, and training. You will gain exposure to structured processes, modern tools, and quality systems, while contributing directly to the efficiency and reliability of production operations. The role offers a stable setting with the chance to develop your career in operations and manufacturing support.

Work Environment

This role operates within a fast-paced manufacturing facility that emphasizes efficiency, quality, and safety. You will work closely with production, quality, logistics, and HR teams, supporting both office-based administrative tasks and plant-related operational activities. The position relies heavily on computer-based work, including Microsoft Office applications and potentially ERP systems, for data entry, reporting, and documentation. Work hours typically follow standard business schedules aligned with manufacturing operations, and you can expect a structured environment with defined processes, quality standards, and audit requirements. The setting encourages professionalism, adherence to safety guidelines, and consistent communication across departments.

Job Type & Location

This is a Contract to Hire position based out of Fredericksburg, VA.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fredericksburg, VA.

Application Deadline

This position is anticipated to close on Aug 28, 2026.