Administrative Assistant III

Job Description

Job Description

Job Title: Administrative Assistant III
Location: Horsham, PA (100% Onsite)
Duration: 6 Months Contract
Pay rate: $30 to $32 per hour on W2
Schedule: Monday – Friday from 8 AM - 5 PM

• We are seeking a reliable and organized Administrative Assistant to support daily onsite office operations and help create a positive workplace experience for employees and visitors.
• This role plays an important part in ensuring efficient office operations through administrative support, office coordination, event assistance, and light project and bookkeeping activities.

• In this role, we are looking for someone who has strong planning skills, event planning etc.

• Support daily office operations and provide general administrative support as needed.
• Ensure meeting rooms are clean, organized, stocked, and ready for use, and assist with room scheduling and coordination as needed.
• Support visitor check-in and help create a welcoming onsite experience.
• Maintain office and kitchen supplies, including purchasing, stocking, and inventory management.
• Assist with the coordination and execution of office events and activities, both onsite and offsite.
• Coordinate office support needs, including holiday de cor set up and breakdown.
• Assist with monthly newsletter creation and other employee communications.
• Maintain organized files, records, and administrative documentation.

• Provide administrative and project support for the Horsham office and assist other U.S. branch locations as needed (no travel required).
• Set up projects in company systems and ensure timely processing of information.
• Create subcontractor agreements and process change orders.
• Submit subcontractor invoices for processing.
• Submit requests for new vendor and customer setup, including subcontractor pre-qualification support.

• 2+ years of administrative, office coordination, receptionist, or office management experience preferred.
• Strong organizational, communication, and customer service skills, with the ability to manage multiple priorities effectively.
• Proficiency in Client Office (Word, Excel, Outlook, and PowerPoint); experience with Client Teams and SharePoint preferred.
• Ability to learn new systems and processes quickly and take initiative in a fast-paced environment.
• Experience with general office equipment and basic accounting, invoicing, or bookkeeping support preferred.
• Strong attendance, reliability, and a positive, team-oriented attitude.

• Ability to lift and move office supplies and materials up to 25 pounds.
• Ability to walk throughout the office and assist with event setup and breakdown activities.