Legal Secretary

Job Description

Job Description

We are looking for a detail-oriented Legal Secretary to provide immediate on-site support for a busy legal team in Oakland, California that handles plaintiff-side personal injury matters. This contract-to-hire position is ideal for someone who can keep case activity organized, manage deadlines accurately, and handle court-related filings with confidence. The role will primarily assist attorneys with day-to-day administrative and legal support, including work that may involve personal injury matters.

Responsibilities:

• Prepare, review, and submit legal documents through electronic filing systems in accordance with court deadlines and procedural requirements.

• Maintain attorney calendars by tracking hearings, filing dates, appointments, and other critical case milestones.

• Coordinate court filings and related documentation to help ensure matters move forward efficiently and on schedule.

• Provide administrative and legal support to attorneys by organizing case materials, correspondence, and records.

• Monitor deadlines and follow up on time-sensitive tasks to support accurate and timely case management.

• Communicate professionally with courts, clients, and internal team members regarding scheduling and document handling.

• Assist with legal matters that may include personal injury cases, depending on team needs and assignment priorities

• Prior experience working as a Legal Secretary or in a similar law office that handles civil litigation

• Hands-on ability to complete electronic court filings accurately and efficiently.

• Strong calendar management skills with careful attention to deadlines and scheduling details.

• Familiarity with court filing procedures, legal documentation, and administrative workflows.

• Excellent organizational skills and the ability to manage multiple priorities in an on-site environment.

• Clear written and verbal communication skills for interacting with attorneys, courts, and other stakeholders.