Grant Operations Associate (part-time)

Position Summary

Western Technical College is a preferred employer in the 7 Rivers Region and is committed to providing a safe and respectful workplace for all co-workers. As an open-access institution, we proudly serve learners from all walks of life, recognizing that diverse backgrounds and lived experiences enrich our community and strengthen our mission. We are committed to creating a sense of belonging where everyone feels empowered to be themselves and supported in their personal and professional growth. This means actively identifying and removing barriers to opportunity and providing pathways to social and economic advancement. Western is deeply connected to the communities we serve, and we believe in the power of education to drive positive change. We seek individuals who are passionate about teaching and learning, dedicated to student success, and eager to collaborate in building a more vibrant, equitable community. If you share these values and are ready to make a meaningful impact, we invite you to explore this opportunity at Western.

Summary of Position: The Grant Operations Associate is responsible for managing grant reporting, compliance, and operational processes for Western Technical College's portfolio of federal, state, and privately funded grants, ensuring accurate data collection, timely report submission, effective project coordination, and support for grant development and administration.

This position is a non-benefit eligible part-time position working 20-23 hours/week with flexible hours Monday-Friday between the hours of 7:00am & 5:00pm. This position is hybrid eligible (some remote work may be available) after the training period.

Essential Functions

1. Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect. Regular attendance is required.

2. Perform office functions which may include but are not limited to: respond to internal/external customers and staff; create and modify documents, records, and reports using College standard software; maintain hard copy and/or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and/or appointments.

3. Complete all required College training and be responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department.

4. Student Success is the cornerstone of Western's culture, and the college may assign employees as needed to other areas or additional duties to foster this success.

5. Grant Reporting & Administration - Supporting Action/Task May Include:

• Maintain participant, client, and performance data for grant-funded programs.
• Manage grant reporting databases and tracking systems.
• Collect and compile data from project staff, departments, and partners.
• Monitor reporting deadlines and prepare required reports for submission.
• Review data for accuracy and follow up on missing or incomplete information.
• Maintain reporting procedures, records, and supporting documentation.

6. Grant Development & Submission Support - Supporting Action/Task May Include:

• Monitor funding opportunities from federal, state, and private sources.
• Conduct background research and gather information for grant proposals.
• Assist with editing, formatting, and assembling grant applications.
• Coordinate proposal timelines, required documentation, and submission requirements.
• Maintain proposal records, checklists, and supporting materials.

7. Grants Office Operations Support - Supporting Action/Task May Include:

• Maintain departmental systems, files, templates, and operational records.
• Coordinate meetings, prepare agendas and minutes, and track follow-up items.
• Assist with project communications and stakeholder outreach.
• Support travel, purchasing, and other administrative processes.
• Assist with implementation of office procedures, technology tools, and special projects as assigned.

Qualifications

Minimum Qualifications:

• Associate's degree OR Education combined with appropriate occupational experience in related field totaling 2 yrs OR Related occupational experience totaling 2 yrs

Special Instructions/About Western

This position reports to: Director of Grants

Starting annual/hourly salary range based on education and experience: $22.28 - $28.54

Applicant review will begin: Tuesday, September 8, 2026

Start Date of: October 2026

This role requires authorization to work in the United States. Currently, we are not able to sponsor or take over sponsorship of employment visas.

Copies of Transcripts from regionally accredited colleges or universities are acceptable during the application process (originals will be required upon hire)

Western is accredited by the Higher Learning Commission. Our mission is to provide relevant, high quality education in a collaborative and sustainable environment that changes the lives of students and grows our communities. Western is committed to providing a safe and respectful workplace for all employees.

Annual Security Report (Clery Act)

For the Western Annual Security Report, which includes statistics about reported crimes and information about campus security policies, see: or contact Justin Weisbecker, Director Campus Community Safety at View phone number on click.appcast.io.

An Equal Opportunity/Access/Employer And Educator

Western Technical College is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Reasonable accommodation will be provided in the job application process to enable a qualified applicant to have an equal opportunity to be considered for a job as is provided to all Western employees. If you want to request an accommodation, please contact the EEO/AA Compliance Officer at View phone number on click.appcast.io.

Non-Discrimination Notice

Western Technical College, in compliance with state and federal law, does not discriminate on the basis of age, race, color, national origin, disability, marital status, sex, including sexual orientation and gender identity, veteran status, genetic testing or other legislated categories in employment, admissions, programs, or activities. Western prohibits retaliation against any individuals who bring forth any complaint, orally or in writing, to the College or government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination. Western provides assurance that lack of English reading/speaking skills will not be a barrier to admittance and participation in the College. General inquiries regarding the College's non-discrimination policies may be directed to:

John Heath Director of Human Resources Western Technical College 111 7th Street North La Crosse, WI 54601 View phone number on click.appcast.io WI Relay: 711