Legal Secretary I/II

THE CURRENT VACANCY IS IN THE SHASTA COUNTY DISTRICT ATTORNEY’S OFFICE ORAL EXAM IS TENTATIVELY SCHEDULED FOR OCTOBER 2026 RESPONSES TO SUPPLEMENTAL QUESTIONS REQUIRED FINAL FILING DATE: OCTOBER 23, 2026, AT 12:00 PM SALARY INFORMATION Legal Secretary I: $3,527 - $4,501 APPROXIMATE MONTHLY* / $20.35 - $25.97 APPROXIMATE HOURLY* Legal Secretary II: $3,703 - $4,727 APPROXIMATE MONTHLY* / $21.37 - $27.27 APPROXIMATE HOURLY* This position is in the UPEC-General bargaining unit. Please refer to the applicable bargaining unit labor agreement (Memorandum of Understanding) for potential future salary increases: Shasta County Labor Agreements The salary range consists of six (6) salary steps, with approximately 5% between each step. Newly hired employees are appointed at Step A of the assigned salary range. Employees are eligible for a merit-based salary increase from Step A to Step B after six months of satisfactory service. Thereafter, employees may be eligible for annual merit-based step increases, beginning one year from the Step B effective date, until they reach the top step of the salary range. ABOUT SHASTA COUNTY Shasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family. ABOUT THE DEPARTMENT The District Attorney’s office is comprised of three main units: The Prosecution Unit, the Bureau of Investigations, and the Crime Victims Assistance Center. The District Attorney acts as the public prosecutor for all crimes committed in Shasta County. The Prosecution Unit evaluates all reported crimes to determine if sufficient evidence exists to prosecute individuals for felony and misdemeanor offenses. In those cases where the prosecution unit finds sufficient evidence, a criminal prosecution is undertaken. The District Attorney is empowered to conduct independent investigations. The investigators employed by the District Attorney are sworn peace officers who work in the Bureau of Investigations. The Crime Victims Assistance Center (CVAC) meets the needs of victims in our community through collaborative services provided with courteous, efficient professionalism. The goal is to graciously serve our community members by assisting and advocating for safety, healing, justice and restitution. CVAC provides support and resources to people in our community who have been victimized. The criminal justice process is often confusing and overwhelming and our CVAC unit helps victims navigate the process. The office is also supported by a Fiscal team, in-house IT department, Community Education team, and administrative professionals. These hard-working individuals ensure efficient operations throughout the department and provide support for their specific units. Learn more about the District Attorney’s office: ABOUT THE POSITION Legal Secretary I/II: Perform complex legal secretarial and clerical duties in support of attorneys which involve active and extensive public interests and contact with other public agencies; and perform related work as required. DISTINGUISHING CHARACTERISTICS Legal Secretary I: This is the entry level class in the Legal Secretary series. Incumbents in this classification are initially assigned work of a less complex and more routine nature, increasing in complexity with time and training. A position in this class is distinguished from a position in the next higher class of Legal Secretary II in that the latter possesses more extensive knowledge of the office to which they are assigned and the legal procedures and forms which are performed, assumes a higher level of responsibility, handles more complex legal secretarial duties, and performs their duties under minimal supervision. Legal Secretary II: This is the journey level class in the Legal Secretary series. This classification is distinguished from the Legal Secretary I by the level of responsibility assumed, complexity of duties assigned, and independence of action required. Incumbents are expected to perform the full range of Legal Secretary duties under minimal supervision and may be assigned as a lead worker. A position in this class is distinguished from a position in the next higher class of Legal Secretary Supervisor in that the latter is proficient in all aspects of the legal duties to be performed for the department to which they are assigned and has substantial supervisory responsibilities for multiple staff in addition to performing those duties. IDEAL CANDIDATE The ideal candidate will have a calm, positive, and professional demeanor while providing exceptional customer service simultaneously to a diverse group of attorneys, co-workers, and the public. A high level of attention to detail, accelerated multi-tasking abilities and organizational skills including the ability to manage competing priorities are essential to this position. This individual must be comfortable in a fast-paced legal environment with high stress deadlines. Legal Secretary daily tasks include: Managing calendars for DA prosecutors Preparing documents for court Receive and answer correspondence from external partners including law enforcement, victims, witnesses, court personnel, and other agencies Performing additional administrative clerical duties If assigned to intake - process incoming cases, enter them into our case management system, and get the files ready for review by the filing prosecutor(s). Duties may include, but are not limited to, the following: Legal Secretary I: Learns and performs the less complex legal secretarial and clerical duties; may perform routine administrative duties; composes routine memoranda, contracts, resolutions, ordinances and letters; maintains Law Library; prepares legal forms necessary for filing cases before court, including briefs, motions and orders, warrants, citations, complaints, subpoenas, petitions and resolutions; answers correspondence; maintains calendar and schedules appointments for the attorneys to which they are assigned; answers the telephone and interviews callers, exercises considerable judgment in giving out information and referring to the proper person; makes travel arrangements; installs and maintains filing systems; opens, sorts and distributes mail; operates a variety of modern office appliances; prepares conference rooms for meetings; may be called to court to assist attorneys in trial; may be called to assist in secretarial and/or clerical positions within the office; perform other legal secretarial and clerical duties as assigned. Legal Secretary II: Performs more complex legal secretarial and clerical duties; may perform routine administrative duties; composes routine memoranda, contracts, resolutions, ordinances and letters; maintains Law Library; exercises independence in preparation of legal forms necessary for filing cases before court, including briefs, motions and orders, warrants, citations, complaints, subpoenas, petitions and resolutions; answers correspondence independently; maintains calendar and schedules appointments for the attorneys to which they are assigned; answers the telephone and interviews callers, exercising considerable judgment in giving out information and referring to the proper person; makes travel arrangements; installs and maintains filing systems; prepares a variety of bills and invoices; opens, sorts and distributes mail; operates a variety of modern office appliances and orders office supplies as necessary; prepares conference rooms for meetings; may act as lead worker and provide direction, training and support to other clerical staff; may be called to court to assist attorneys in trial; may be called to assist in secretarial and/or clerical positions within the office; perform other legal secretarial and clerical duties as assigned. Any combination of education and experience sufficient to directly demonstrate possession and application of the following: Legal Secretary I: Knowledge of: Office practices and procedures; style/format of business correspondence, punctuation, spelling, and general English usage; modern office practices, procedures, and equipment; filing and recordkeeping methods; and modern office equipment. Ability to: #J-18808-Ljbffr