Administrative Support Specialist

About the Company Olea is a leading manufacturer of self-service kiosk solutions, helping organizations across healthcare, retail, hospitality, government, and other industries improve customer experiences through innovative technology. Our team is committed to quality, collaboration, and continuous improvement, delivering products that make everyday interactions more efficient and engaging. About the Role We're looking for an organized, friendly, and proactive Administrative Support Specialist to be the face of our office and provide essential administrative support across multiple departments. In this role, you'll keep daily office operations running smoothly while supporting Human Resources, Sales, Accounting, and executive leadership. If you enjoy variety in your day, take pride in staying organized, and thrive in a collaborative environment, this might be the perfect opportunity for you! What You’ll Do Welcome visitors, customers, vendors, and applicants with professionalism and exceptional customer service. Answer, screen, and direct incoming phone calls. Manage incoming and outgoing mail and package shipments. Maintain conference rooms, common areas, and overall office organization. Assist with employee lunches, celebrations, and company events. Monitor and replenish office, kitchen, and janitorial supplies. Coordinate service calls for office equipment and facility vendors. Provide administrative support to Human Resources, Sales, Accounting, and executive leadership. Support Human Resources with administrative projects, compliance activities, inspections, business licenses, and registrations. Assist Accounting with invoices, documentation, and remote check deposits. Support Sales with trade show logistics, shipping, and demo equipment tracking. Prepare correspondence, reports, spreadsheets, and business documents. Organize electronic and paper filing systems. Coordinate meetings, schedules, materials, catering, and follow-up tasks. Assist with special projects and other administrative duties as needed. Why This Role Matters Our Administrative Support Specialist serves as the operational hub of our office. By keeping daily administrative functions running efficiently, you'll enable every department to stay focused on serving customers, supporting employees, and driving Olea's continued growth. Why You’ll Love Working at Olea At Olea, you'll join a collaborative team where your contributions make a meaningful impact every day. We value professionalism, innovation, teamwork, and continuous improvement while providing opportunities to learn, grow, and build a rewarding career in a supportive environment. Compensation & Schedule Status: Full-Time, Non-Exempt (Hourly) Schedule: Monday to Friday, 7:30 a.m. to 4:00 p.m. Location: On-site at our Cerritos, CA facility Starting Pay: $23 to $25 per hour Ready to Apply? If you're a detail-oriented professional who enjoys supporting people, solving problems, and keeping an office running smoothly, we'd love to hear from you. Apply today and become an important part of the Olea team! Requirements The ideal candidate will possess the following knowledge, skills, and abilities: High school diploma or equivalent. 1–2 years of administrative, receptionist, or office coordination experience. Strong customer service and interpersonal skills. Excellent verbal and written communication skills. Proficiency with Microsoft Office (Word, Excel, Outlook). Strong organizational and time management skills. Exceptional attention to detail. Ability to manage multiple priorities in a fast-paced environment. Professional judgment and discretion when handling confidential information. Positive, team-oriented attitude. Ability to solve problems and adapt to changing priorities. Bilingual English/Spanish is a plus. Benefits At Olea Kiosks, we believe that taking care of our team is just as important as taking care of our customers. When you join us, here’s what you can look forward to: Competitive Pay — Starting at $23 per hour. Health Benefits — Medical, dental, and vision plans to keep you (and your family) healthy and happy. Supplementary Benefits - Life, critical illness, hospitalization, accident, cancer, and pet insurance. 401(k) Retirement Plan — Start planning for your future with our company-sponsored 401(k) program. Paid Time Off — Vacation days, sick time, and holidays to help you recharge and enjoy life outside of work. Supportive Team Environment — We’re a family-owned company, and genuinely care about our employees and their families. Opportunities to Grow — We love seeing our team members learn new skills, take on new challenges, and advance their careers. Great Culture — We take our work seriously, but not ourselves. Expect lots of collaboration, plenty of laughs, and zero stuffy corporate nonsense. Olea Kiosks Inc.