Project Administrator at Ultimate Staffing Services in aurora, Colorado

Project Administrator

A well-established organization in the construction industry is seeking a Project Administrator for its Denver, Colorado sales office. This role plays a key part in the lifecycle of customer contract administration, ensuring accuracy and compliance throughout the process. The organization is committed to operational excellence and supporting employees through a comprehensive benefits package and opportunities for professional growth and community involvement.

Benefits

• Medical, dental, and vision coverage
• Retirement plan with employer contribution
• Short- and long-term disability coverage
• Life and supplemental insurance programs
• Paid time off (PTO)
• Paid family leave for eligible employees
• Paid holidays
• Opportunities for community involvement and volunteerism

Key Accountabilities / Responsibilities

• Coordinate the administration of sales contracts and associated documentation from initiation through completion, including warranty/service phases
• Process customer invoices, amendments, addendums, and change orders in accordance with internal policies and procedures
• Maintain accurate and up-to-date records of contractual agreements
• Communicate regularly with internal stakeholders to ensure contract updates and project details are shared accurately and in a timely manner
• Distribute incoming project documentation, contracts, subcontracts, and modifications to appropriate internal team members
• Review project progress and schedules to ensure billing and invoicing are processed accurately and on time
• Maintain customer files, including setup documentation, bonds, and insurance records
• Coordinate month-end financial reporting to ensure accuracy and compliance, including tracking cost and revenue data
• Collaborate with internal teams and external partners to resolve project-related issues
• Review project documentation for completeness and accuracy
• Process project paperwork and change orders, ensuring costing and accounting information is accurate
• Maintain project logs for ongoing and upcoming work

Required Qualifications / Education / Experience

• Bachelor's or Associate degree in Business, Construction, or a related field preferred (relevant experience may be considered in lieu of a degree)
• Minimum of 2 years of experience in sales or contract administration, ideally within construction, logistics, or a related industry
• Ability to work in a fast-paced, team-oriented environment and adapt to changing project timelines
• Proficiency in Microsoft Office Suite; experience with systems such as SharePoint, CRM platforms, or ERP systems is a plus
• Strong attention to detail with excellent organizational, communication, and time management skills
• Self-starter with a process-oriented mindset

Additional Information The company is an Equal Employment Opportunity (EEO) employer and is committed to providing reasonable accommodations to applicants as needed. The organization maintains a drug-free workplace and participates in employment verification programs as required by law. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.