Assistant.e de dpartement Fondation F/H

Mdecins Sans Frontires

Mdecins Sans Frontires, an international humanitarian medical association created in 1971, provides medical assistance to populations whose lives are threatened: mainly in armed conflicts, but also in epidemics, pandemics, natural disasters or exclusion from care.

Assistant Department Role

Under the responsibility of the Head of Resources, the department assistant's mission is to ensure the realization of administrative activities and information management within the Foundation, in connection with the other support departments of MSF and actively contributes to cohesion and collective efficiency in close connection with all departments.

Main Responsibilities

Governance:

• Assist in the preparation of meetings of the Board of Directors and the Office of the Foundation: ensure the follow-up of deadlines and deliverables.
• Assist in the administrative management of the hosted foundation and the mandates of the directors.
• Maintain governance records.

Communication and transversality:

• Ensure the dissemination of information related to internal meetings (planning and minutes) and play a facilitator role between departments.

Accounting:

• Follow up on invoicing and expense notes with the head office accounting.
• Ensure the correct allocation of invoices and salaries.
• Assist in the follow-up of head office and field rebilling.

Human Resources:

• Ensure the follow-up of employment contracts and internship agreements of the Foundation in connection with the HR department.
• Assist in the recruitment process.
• Ensure the logistical onboarding of new employees.

Travels:

• Assist in the organization of team trips ensuring compliance with MSF's security and health standards.

Purchases and procurement:

• Make purchase requests on the Si Finances software for all projects (excluding Crash and Antibiogo) and ensure if necessary their dispatch to the fields in collaboration with the MSF Purchases Department and/or MSF Logistics and manage the stocks of supplies and equipment necessary for the activity.
• Manage the stocks of supplies and equipment necessary for the activity.

Profile Sought

Education:

• Minimum of a Bachelor's degree (secretarial, assistant, SME management, or any other field useful to the position).

Experience:

• Minimum 2 years of professional experience in an administrative management position required.
• Professional experience as an assistant or executive assistant is an asset.

Skills:

• Proficiency in Microsoft 365 tools (Office pack).
• Knowledge of Microsoft Teams, Sharepoint, PowerBI, Adobe Creative Suite is an asset.

Languages:

• Advanced French (C1 min) and basic English (B2 min).

Abilities:

• You have an interest in humanitarian medical issues.
• You are flexible and have a curious mind.
• You have a sense of organization and planning.
• You are rigorous and autonomous.
• You have a synthesizing spirit.
• You are reactive to problems, pragmatic and solution-oriented.
• You have relational and writing skills.
• You have a sense of discretion and confidentiality.

Employment Conditions

Status: 9-month full-time contract. Position assimilated to cadre, based in Paris.

Remuneration and benefits: 41.1 K gross annual on 13 months. 22 days of RTT per year. Remote work according to MSF's rules (2 days/week). 100% coverage of the health insurance. 12 restaurant vouchers (60% covered by MSF). 50% coverage of public transport subscription (weekly, monthly or annual) or bicycle mileage allowance (0.25 per km, limited to 450 per year).

Position to be filled: as soon as possible

In view of administrative constraints related to the duration of the contract, candidates must already have a work authorization in France (EU citizen) or a residence permit allowing them to work in France.

At MSF, we value diversity and seek to have an inclusive and accessible work environment. We encourage all persons who possess the required qualifications to apply, regardless of their ethnic origin, nationality or culture, age, gender, sexual orientation, beliefs, disability or other aspects of their identity.