School Business Manager

Job Description

Job Description

Talent Vision is recruiting a School Business Manager to join a public charter school. This role will oversee the school’s day-to-day business operations, financial administration, purchasing, payroll coordination, compliance, and facilities support. The School-Based Business Manager will partner with school leadership, staff, vendors, families, and external service providers to ensure efficient operations and responsible stewardship of school resources.

Core Responsibilities of the School-Based Business Manager

• Manage daily school business operations, administrative systems, and office procedures to support an effective learning environment.

• Prepare, monitor, and maintain school budgets in collaboration with school leadership and organizational finance teams.

• Track expenditures, purchase orders, invoices, reimbursements, deposits, and other financial transactions with accuracy and timeliness.

• Monitor budget-to-actual activity and provide regular financial reports, updates, and recommendations to school leaders.

• Coordinate purchasing activities and ensure adherence to organizational policies, approved budgets, procurement procedures, and applicable regulations.

• Manage vendor relationships, contracts, service agreements, invoices, and payment documentation.

• Coordinate payroll processes, timekeeping, staff attendance records, and related personnel administration in partnership with the human resources and finance teams.

• Maintain accurate and confidential financial, operational, employee, and school records.

• Support annual audits, financial reviews, compliance reporting, and requests for documentation.

• Assist with enrollment-related processes, student records, attendance reporting, and other school information systems as needed.

• Oversee office operations, including supplies, equipment, mail, filing systems, reception procedures, and administrative workflows.

• Coordinate facilities, maintenance, security, transportation, food service, and other operational services with internal teams and external providers.

• Help ensure the school complies with health, safety, insurance, licensing, financial, and regulatory requirements.

• Develop and improve business processes, internal controls, policies, and systems that promote efficiency and accountability.

• Provide responsive customer service to school leaders, staff, students, families, vendors, and community partners.

• Protect confidential information and exercise sound judgment when handling sensitive financial, employee, student, and operational matters.

• Participate in school leadership meetings, planning initiatives, emergency preparedness activities, and continuous improvement efforts.

Qualifications Needed for the Role

• Bachelor’s degree in business administration, accounting, finance, public administration, education administration, or a related field preferred.

• Two or more years of experience in school operations, business administration, finance, accounting, office management, or a related field preferred.

• Experience managing budgets, processing financial transactions, reconciling records, and monitoring expenditures.

• Knowledge of accounting principles, purchasing procedures, internal controls, payroll processes, and operational compliance.

• Strong proficiency with Microsoft Office, Google Workspace, spreadsheets, financial systems, and database applications.

• Experience with school information systems, accounting software, payroll platforms, or enterprise resource planning systems is an asset.

• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.

• Strong analytical, problem-solving, communication, and interpersonal skills.

• Ability to interpret financial information, identify discrepancies, and recommend practical solutions.

• Ability to work independently while collaborating effectively with school leadership, central office teams, staff, and vendors.

• Demonstrated commitment to confidentiality, ethical conduct, accuracy, and responsible financial stewardship.

• Ability to work in a fast-paced school environment and respond professionally to changing operational needs.

• Background check and clearance for working with youth required, where applicable.

Compensation and Work Environment

• Competitive salary commensurate with experience and qualifications.

• Comprehensive benefits package available, including medical, dental, and retirement options for eligible employees.

• Full-time schedule aligned with the school calendar and operational requirements.

• Opportunity to contribute to a mission-driven school community and support strong outcomes for students and families.

Join a Thriving Educational Community

As a School-Based Business Manager, you will play an essential role in creating the operational foundation that allows educators to focus on teaching and students to succeed. Your financial expertise, organization, and commitment to service will help ensure that school resources are managed effectively and that daily operations run smoothly.

Talent Vision is an equal opportunity employer and encourages applications from candidates of all backgrounds and identities.