Accounts Payable Clerk/Admin Assistant

Job Description

Job Description

Robert Half Finance & Accounting Contract Talent is currently seeking an experienced AP/Admin Coordinator to join our client’s team on a temporary opportunity basis.

Key Responsibilities
Enter invoices after receiving and obtaining the appropriate approvals
Reconcile vendor statements and maintain accurate vendor records
Process W-9s and Certificates of Insurance (COIs)
Assist with corporate credit card receipt collection and expense report support
Respond to vendor inquiries and provide professional customer service
Provide general administrative support to the Accounting department
Answer incoming phone calls and greet visitors
Monitor and respond to a shared email account
Assist customers and communicate with field technicians
Receive and distribute incoming mail
Maintain an organized reception area and assist with filing and general office duties
Support the Accounting team with additional administrative tasks as needed

Qualifications
3+ years of accounts payable or bookkeeping experience
Strong organizational skills and attention to detail
Comfortable working in a fast-paced, hands-on environment
Strong communication and interpersonal skills
Positive, friendly personality with a team-oriented approach
Ability to work effectively with accounting staff, vendors, customers, and field personnel
Experience with Foundation is preferred
Associate's degree or higher preferred

Additional Details
Schedule: Monday-Friday, 7:30 AM-4:30 PM with a 1-hour lunch
Work Arrangement: Fully onsite
Dress Code: Smart casual
Parking: Free
Background Check/Drug Screen: Not required
Start Date: Approximately 2 days after identifying the right candidate
Temp-to-Hire: Possible, with a target salary of approximately $50,000 if converted

If you meet the qualifications and are ready to take the next step, call us at View phone number on ziprecruiter.com for immediate consideration. We look forward to speaking with qualified candidates!• At least 3 years of experience in accounts payable, bookkeeping, or a closely related accounting support role.
• Strong attention to detail with the ability to manage multiple priorities in a fast-moving office environment.
• Clear verbal and written communication skills, with the ability to interact effectively with vendors, customers, and internal teams.
• Comfortable handling both accounting support and general administrative responsibilities in an onsite setting.
• Detail-oriented, approachable demeanor and a collaborative work style.
• Experience with invoice coding, invoice processing, and general accounts payable workflows.
• Familiarity with Foundation software is preferred.
• An associate degree or higher is preferred.