Accounts Payable & Billing Clerk

Job Description

Job Description

Overview
We are seeking an energetic and detail-oriented Accounts Payable & Billing Clerk to join our accounting team. This role involves performing day-to-day financial transactions including accounts payable processing, customer invoicing and general bookkeeping activities within the Sage 100 ERP system. This role also provides administrative support to ensure efficient office operations, assisting with communications, document management, and coordination of office activities. The ideal candidate will thrive in a fast-paced environment, demonstrate strong technical accounting skills, strong organizational skills, and possess a passion for maintaining precise financial data.

Key Responsibilities

• Process vendor invoices accurately and in a timely manner within Sage 100.
• Match purchase orders, packing slips, and invoices; verify pricing and quantities.
• Prepare weekly or scheduled check runs, ACH payments, or electronic payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain up-to-date vendor records, W‐9s, and payment terms.
• Generate customer invoices, credit memos, and statements within Sage100.
• Ensure billing accuracy by reviewing supporting documentation, contracts, and work tickets.
• Upload customer invoices in billing portals, i.e. Coupa, Ariba, etc.
• Serve as a primary point of contact for general office communications.
• Manage office supplies, equipment, and vendor relationships.
• Support administrative tasks such as filing, scanning, data entry, and scheduling.
• Assist management and other departments with administrative tasks as needed

Qualifications

• 2+ years of accounting or bookkeeping experience, with preference for AP or billing experience
• Associates degree in Accounting or Business Administration preferred.
• Experience with Sage 100 or similar ERP system a plus.
• Strong understanding of basic accounting principles (debits/credits, accruals, AP/AR workflow).
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Excellent organizational skills and attention to detail.
• Strong communication and customer service skills.
• Ability to manage sensitive information with confidentiality.
• Experience in a multi-task, deadline-driven environment.

Darwin Chambers Company, LLC is a dynamic, privately owned manufacturer specializing in controlled environment chambers for research laboratories across universities, pharmaceutical firms, and government agencies. We are dedicated to innovation and quality, offering comprehensive benefits and opportunities growth.

Company Description

Darwin Chambers Company, LLC is a dynamic, privately owned manufacturer specializing in controlled environment chambers for research laboratories across universities, pharmaceutical firms, and government agencies. We are dedicated to innovation and quality, offering comprehensive benefits and opportunities growth.