Admin. Asst. / Specialist

Senior Administrative Assistant Hanover, NJ Hybrid- 3 days onsite at Hanover, NJ Senior (Sr.) Administrative Assistant is an independent, motivated team member and provides administrative support to Clinical Development team members with minimal supervision. Performs administrative duties for a Clinical Development Head or Global Program Clinical Head. Acts as an information source on organizational policies and procedures. May gather, compile, and report information relevant to current assignments. May provide guidance and direction to other administrative associates. Years of experience: 7+ Education required: Bachelors degree Languages: Fluent English (oral and written) Experience/Professional requirement Position requires intermediate to advanced administrative experience (minimum 7 years) May require advanced secretarial or advanced technical administrative education Ability to exercise independent discretion/judgment and solve complex problems Proficient with Microsoft Office programs including Word, Excel, PowerPoint, Outlook, Internet Previous experience with Concur, Ariba and Elance, strongly preferred Input to changes in work processes and work flow is often required Strong ability to support and adapt to changes within the organization Sets a positive example for other administrative assistants within the group Strong communication skills (both written and verbal) Expert team player Major Activities Provides administrative support to clinical trial teams, which can include: Scheduling/arranging meetings Managing complex calendars Processing of purchase orders and receipt of invoices Organizing and maintaining global travel arrangements Processing expenses via Concur Department ordering (business cards, hardware/software, supplies, etc.) Critically reviewing and proofing documents Owning, updating and maintaining distribution lists TimeSheet Coordinator responsibilities Processing catering requests Creating requisitions for departmental new hires Scheduling interviews and onboarding new hires Registering, receiving and referring visitors All facets of booking video and conference rooms globally Facilitates communication between Novartis and vendors by initiating conference calls/meetings Handles confidential information and communications with all levels of management in a professional manner Acts as liaison across departments and line functions to ensure proper communications/reporting practices Interacts with internal and external sources, often at the sr. #J-18808-Ljbffr TriOptus