Accounts Receivable Lead

Vaco Indianapolis has partnered with a client on the north west side of Indianapolis in search of an AR/Accounting Specialist. This position will be working primarily onsite. If you feel you would be a good fit, apply today!

Construction industry (or job costing) experience is highly preferred.

Responsibilities

Invoicing

• Accurately invoice select Residential customers and all Multi-family customers
• Carefully submit billing via AIA, GC Pay, or Textura to General Contractors
• Competently maintain a balance between Multi-family contracts and General Contractor(s)
• Consistently submit monthly waivers to GCs and to vendors
• Precisely prepare billing breakdown in GP for new projects
• Effectively apply cash receipts
• Efficiently track Multi-family jobs with open billing and retainage
• Patiently fulfill collection responsibilities for all assigned customers
• Escalate to Controller as needed

Data Entry

• Diligently prepare and enter all subcontractor invoices
• Precisely enter all non-purchase order invoices into GP
• Carefully create a detailed review of Verizon invoices for overages and chargebacks
• Thoroughly process Will-calls

Payment Processing

• Accurately process payment of employee garnishments
• Efficiently cut timely checks for all invoices across all companies to maximize discounts and minimize late fees

Auditing

• Rigorously scrutinize invoices for accuracy including amounts, job cost, general ledger coding, and purpose
• Consistently track subcontractor retainage
• Attentively reconcile vendor statements

Approvals

• Correctly ensure proper approval is on the invoice prior to entering the invoice into GP
• Competently obtain proper approval from Controller or CFO prior to mailing or sending payment

Administration

• Accurately process 1099 tax forms annually
• Efficiently manage the administration of rental agencies and utilities for offices and out of town apartments
• Diligently track, order, and cancel all Lowe’s credit cards
• Carefully ensure subcontractor compliance related to contracts and insurance
• Ably obtain credit approval for new vendors
• Enthusiastically cross-train for other positions as needed
• Demonstrate flexibility as other special projects arise

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.