Project Coordinator, ONE Data

About the Opportunity The Project Coordinator will support the day-to-day coordination and operations of ONE Data, helping ensure that projects, workflows, and key deliverables move forward efficiently and on time. This role will focus on project coordination, team operations, internal communications, and administrative support in a fast-paced, entrepreneurial environment. Working closely with the Managing Director and in collaboration with colleagues across policy, product, data, finance, legal, and operations, the Project Coordinator will help maintain project plans, track deadlines and action items, support budget and grant administration processes, and contribute to team planning and reporting. This is an exempt role that requires the ability to work independently, exercise sound judgment, manage competing priorities, and make practical recommendations that help advance team goals. It serves as a central coordination point for the broader ONE Data team, independently exercising sound judgment to prioritize competing needs, anticipate coordination gaps, and ensure the full team stays aligned, organised, and operating effectively. The ideal candidate is a proactive and dependable coordinator with strong project management instincts, excellent communication skills, sound judgment, and an interest in development, policy, and data-driven work. In This Role, You Will Coordinate day-to-day project workflows for ONE Data initiatives, using judgement to keep deliverables, timelines, and priorities organised and on track. Maintain project trackers, workplans, and internal systems to monitor progress, deadlines, owners, risks, and next steps across multiple workstreams. Independently assess competing deadlines and coordination needs, flagging risks and recommending practical solutions to keep work moving forward. Schedule meetings, prepare agendas, document action items, and follow up to help ensure decisions are captured and next steps are clearly understood. Support cross-functional coordination across ONE Data and with colleagues in policy, advocacy, communications, finance, legal, and operations. Help prepare internal updates, status reports, and planning materials for leadership and key stakeholders, synthesising information clearly and accurately. Support budget and grant administration processes by tracking project-related expenses, invoices, contracts, and other documentation in coordination with relevant internal teams. Support donor and grant reporting processes by helping gather inputs, organise materials, track deadlines, and identify where additional follow-up is needed. Provide operational and administrative coordination across the ONE Data team, including support for the Managing Director, team-wide scheduling, expense reconciliation, meeting logistics, and other operational needs. Identify workflow bottlenecks, coordination gaps, and opportunities to improve team processes, systems, and ways of working. Undertake additional coordination, administrative, and light research tasks as needed to support team priorities, exercising discretion and judgement in determining when to act independently and when to escalat[e]. What You Bring To One Bachelor’s degree or equivalent relevant work experience. 2+ years of relevant professional experience in project coordination, team operations, administration, program support, or a related role. Strong organisational skills and excellent attention to detail. Ability to manage multiple projects and shifting priorities in a fast-paced environment with limited day-to-day direction. Sound judgement, discretion, and the ability to determine when to act independently, when to seek input, and when to escalat[e] issues. Strong written and verbal communication skills, with the ability to draft clear updates and coordinate effectively across teams. Experience supporting workflows, timelines, meetings, and deliverables across multiple stakeholders. Comfort using project management and collaboration tools such as Asana, Google Workspace, Microsoft Office, or similar platforms. Ability to handle sensitive information with discretion, professionalism, and sound judgement. A proactive, resourceful, and collaborative working style. Interest in global development, public policy, advocacy, data, or mission-driven work. Other Attributes Highly organised and dependable, with a strong follow-through mindset. Comfortable operating in a global matrix organisation with multiple stakeholders and evolving priorities. Able to work independently, exercise judgement, and bring structure to ambiguous or fast-moving situations. Collaborative and relationship-oriented, with strong interpersonal skills. Positive, flexible, and calm under pressure. Eager to learn and grow in project management, operations, and team coordination. Independent problem solver who knows when to escalat[e] issues appropriately. Committed to transparency, accountability, and equity in development. Language Skills Fluency in English required. Proficiency in additional languages relevant to ONE’s work, such as French or German, is a plus. Physical Requirements / Work Environment / Travel Standard hybrid work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. The expectation is to be in the office in line with team business needs and local office policy. Light travel may be required on occasion. Compensation And Benefits $55,000 – $65,000 per year EEO and Accessibility Statement We are committed to providing reasonable accommodations to applicants. When an applicant with a disability needs an accommodation to have an equal opportunity to compete for a job, they may request it orally or in writing. ONE will process requests for reasonable accommodation and will provide reasonable accommodations where appropriate, in a prompt and efficient manner. We understand that a diversity of strengths, experiences, and backgrounds makes our team stronger. ONE does not discriminate in its selection and employment practices. We are an equal opportunity employer and all qualified applicants will receive consideration for employment. #J-18808-Ljbffr The ONE Campaign