Logistic Coordinator

Job Description

Job Title: Distribution Coordinator

ADDRESS - 8926 WARE COURT, SAN DIEGO, CA 92121

SHIFT - MON-FRI 8AM - 4:30PM

Summary:

• This position is responsible for the scheduling, processing, and auditing of clinical supply orders based on client request.

Job Description:

• Receive and inspect for freight damage of all incoming materials.
• Match receipts against packing lists and enter into purchasing software for eligible payment.
• Deliver material to proper locations or staging areas.
• Classify, label and package drugs for out going shipments as required for DOT and IATA regulations.
• Ship other materials as required following good shipping practices.
• Maintain cleanliness of work areas
• Request manager to order materials as needed

SPECIFIC DUTIES, ACTIVITIES, AND RESPONSIBILITIES INCLUDED BUT ARE NOT LIMITED TO:

• Coordinate and dispatch shipments of clinical trial material to clinical sites.
• Work with Project Management to define study specific distribution needs.
• Process orders, assemble folders (on-site and offshore generated).
• Audit folders for accuracy against customer requests and source documentation.
• Run reports to understand and coordinate workflow based on daily and weekly outlooks
• Ensure orders are processed and dispatched based on agreed turnaround time.
• Responsible for 95% completion of work to floor the day before and adhere to shift processing expectations set by supervisor.
• Coordinate with Distribution Project Coordinators and support issues resolution solutioning.
• Coordinate destructions of existing material on site
• Create and maintain just in time labeling worksheets
• Maintain distribution group mailboxes and ensure shipments are scheduled accordingly.
• Support distribution execution group to resolve operational and document related issues.
• Work with Quality, IT, Inventory, and other supply chain functions to resolve issues regarding order processing.
• Coordinate with Import / Export Coordinator and Distribution Project Coordinator with international order processing and documentation preparation.
• Responsible for Fedex and non-FedEx bookings, invoice creation and green light attainment.
• Understand and use source documentation i.e. Distribution Summary, Distribution Master Checklist in conformance to Client Standards.
• Ensuring that clinical supplies are shipped in compliance with all applicable SOPs and in accordance with the customer approved study specific Distribution Summary Protocol/Checklist.
• Acknowledge shipment is dispatched in IVRS when required.
• Generating shipment documents for the requested Clinical Trial Materials.
• Support / Review Commercial (proforma) Invoice templates in conjunction with Distribution Project Coordinators.
• Understand and adhere to all relevant standard operating procedures (SOPs) and GMP requirements.
• Perform related duties, special projects and/or other functions as required.

POSITION REQUIREMENTS:

• Required to have a high-level attention to detail while managing multiple projects and/or priorities under tight deadlines.
• Strong computer skills are required – (including, but not limited to, Microsoft Word, Power Point, and Excel)
• Distribution and Supply Chain experience is preferred.
• Excellent written, verbal, and interpersonal communication skills are required.
• Ability to understand and process written and verbal instructions effectively.
• Demonstrate strong analytical skills and problem-solving skills

PHYSICAL REQUIREMENTS

• Able to walk, stand, and sit for an extended period of time depending on assigned task.

EDUCATION OR EQUIVALENT:

• High School Degree required with a minimum of 2-4 years of relevant industry experience.