Legal Administrative Assistant - Floater

Job Description

Job Description

Franklin & Prokopik, P.C. is seeking an experienced and adaptable Legal Administrative Assistant – Floater to join our Baltimore office. This is an excellent opportunity for a legal administrative professional who enjoys variety, works effectively with different personalities and work styles, and can confidently step into changing assignments. As a key member of our legal support team, the Floater provides coverage during vacations, leaves of absence, staffing transitions, and periods of increased workload.

Rather than supporting one attorney or team exclusively, you will work with attorneys and paralegals across the Firm. The ability to learn quickly, establish priorities, adapt to different workflows, and provide dependable support with minimal ramp-up time is essential to success in this role.

What We're Looking For:

The ideal candidate is organized, resourceful and comfortable working in a fast-paced professional environment. You can move between assignments without losing sight of deadlines or details, communicate effectively with different working styles, and take ownership of the work in front of you.

You are someone colleagues can rely on – a team player that is professional, flexible, discreet and willing to step in where support is needed.

Key Responsibilities:

• Provide administrative coverage for legal support staff during planned and unplanned absences.

• Support multiple attorneys and paralegals based on staffing and workflow needs.

• Draft, revise, format, proofread and finalize legal documents and correspondence.

• Assist with electronic court filings and other deadline-sensitive submissions.

• Maintain electronic and physical client files and assist with opening and closing matters.

• Manage calendars and coordinate meetings, depositions, hearings and other appointments.

• Assist with time entry, billing-related tasks, expense reports and general attorney support.

• Learn and adapt to different attorney preferences, practice areas and workflows.

• Prioritize assignments and deadlines when transitioning between attorneys, teams and practice groups.

• Provide reception or general office coverage as needed.

Responsibilities may evolve based on the needs of the Firm and are not limited to those listed above.

Education & Experience:

• Minimum of two years of administrative support or legal assistant experience; law firm experience strongly preferred.

• Experience preparing, formatting and proofreading legal documents preferred.

• Electronic court filing experience preferred.

• Proficiency with Microsoft Office, particularly Word and Outlook.

• Strong organizational, time-management and prioritization skills.

• Demonstrated accuracy and attention to detail.

• Ability to manage competing priorities and transition efficiently between assignments.

• Strong written and verbal communication skills.

• Professionalism, discretion, reliability and a collaborative approach.

• Ability to handle confidential client and Firm information appropriately.

Why Join F&P?

This isn't a traditional one-desk, one-team administrative position. The Floater is a trusted Firm-wide resource who works across different assignments, attorneys and practice groups. If you enjoy variety, problem-solving, learning new workflows and being the person others can count on, this role may be an excellent fit.

This position is 100% in person at our Baltimore Inner Harbor office. Regular and reliable in-office attendance is essential.

Franklin & Prokopik offers a comprehensive benefits package, including medical, dental and vision insurance; a 401(k) retirement plan with Firm match; and paid time off.

Interested candidates are encouraged to apply with a current resume.

Equal Employment Opportunity:

Franklin & Prokopik, P.C. is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Applicants who require a reasonable accommodation during the application or interview process may contact Human Resources for assistance.

\nCompany Description

F&P employs a diverse workforce of 170+ employees across six office locations. Our hiring needs stem from the growth of our business and the subsequent addition of more attorneys!

Company Description

F&P employs a diverse workforce of 170+ employees across six office locations. Our hiring needs stem from the growth of our business and the subsequent addition of more attorneys!