Legal Secretary

Job Description

Job Description

Job Title: Legal Secretary / Assistant (Part-Time)

Employer: Stringini & Garvey, P.C.

Location: 240 E. Lake Street, Suite 106, Addison, IL 60101

Position Type: Part-Time

About Stringini & Garvey, P.C.

Stringini & Garvey, P.C. is an established law firm in Addison, IL, specializing in criminal defense, DUI, traffic violations, driver's license reinstatements, and municipal matters. We pride ourselves on providing highly focused, detailed legal representation for our clients.

Position Overview

We are seeking an organized, dependable, and detail-oriented Legal Secretary for a part-time position in our Addison office. In this role, you will provide critical administrative and transcription support to our attorneys, manage day-to-day office organization, and serve as a reliable point of contact for clients.

Key Responsibilities

• Dictation & Transcription: Accurate, efficient transcription of legal documents, correspondence, notes, and motions from dictaphone equipment/audio files.
• Client Reception & Intake: Answer multi-line phone calls promptly, greet arriving clients, answer general inquiries, and accurately record details for incoming case inquiries.
• Document Preparation: Format, proofread, and prepare standard legal correspondence, notices, pleadings, and court filings for attorney review.
• Docketing & Scheduling: Maintain office calendars, schedule client consultations, track court dates across local county circuit courts, and manage court appearances.
• File Management: Organize and maintain both physical and digital case files, ensuring documents, police reports, and court notices are properly indexed.
• Administrative Support: Handle incoming/outgoing mail, scan and fax documents, collect payments, and manage general office upkeep.

Qualifications & Requirements

• Technical Skill: Proficiency and comfort in transcribing legal text accurately from a dictaphone or digital dictation system.
• Experience: Prior experience as a legal secretary or transcriptionist preferred (experience in criminal defense, DUI, or Illinois legal procedure is a strong plus).
• Typing & Communication: Fast, accurate typing speed with exceptional spelling, grammar, and proofreading capabilities.
• Software Skills: Proficiency with Microsoft Office (Word, Outlook), PDF software, and general digital office tools.
• Traits: Strong attention to detail, reliable attendance, excellent organizational skills, and absolute discretion with confidential case matters.

Work Hours & Compensation

• Hours: Flexible part-time schedule (e.g., 15–25 hours/week; schedule details to be arranged upon hire).
• Pay: Competitive hourly rate commensurate with experience.