Accounting Specialist

Accounting Specialist - Accounts Payable & Accounting

• Review and process vendor invoices accurately and on time.
• Verify approvals, supporting documents, pricing, sales tax, and payment terms.
• Apply proper debit and credit treatment and assign correct GL accounts, departments, and cost centers.
• Prepare ACH, wire, check, and credit card payments.
• Maintain vendor records and verify new or changed banking information.
• Reconcile vendor accounts, credit cards, bank activity, and general ledger accounts.
• Assist with month-end closing, accruals, prepaid expenses, and account reconciliations.
• Process employee expense reimbursements and maintain supporting documentation.
• Assist with audit requests, Form 1099 reporting, and other accounting support.

Corporate Credit Cards

• Administer corporate credit cards, including new cards, cancellations, and replacements.
• Review transactions, collect receipts, and reconcile monthly statements.
• Follow up on missing receipts, unusual charges, or policy violations.
• Process monthly corporate credit card payments on time.

Key Skills and Qualifications

The ideal candidate should have strong accounts payable experience and a practical

understanding of accounting fundamentals, including debits and credits, GL coding, and account

reconciliations.

• 2+ years of accounts payable, bookkeeping, or general accounting experience preferred.
• Strong understanding of debits and credits and basic accounting principles.
• Experience with bank, vendor, credit card, and general ledger reconciliations.
• Proficiency in Microsoft Excel, Outlook, and Word.
• Experience with SAP or another ERP/accounting system preferred.
• Strong attention to detail and ability to identify duplicate, incorrect, unauthorized, or suspicious payments.
• Good communication, organization, and follow-up skills.
• Ability and willingness to assist with facility and office support duties as needed.
• Associates or bachelors degree in Accounting, Finance, Business, or a related field preferred.
• Dependable, flexible, and able to support accounting responsibilities.

Benefits

• 401k (Traditional or Roth) + 3% employer match
• 11 Paid Holidays
• Health, Dental, Vision insurance with 100% employee coverage ($0 premium/deductible)
• Employee Free Tires program
• 80 hours paid vacation + 8 hours every anniversary
• 40 hours sick time

Working Hours

Monday - Friday

8am - 5pm

Some overtime, evening, or weekend work may be required.