Facilities Operations Lead - Facilities Management - FT - Day

Position Status:
Full time
Shift:
First Shift (Days - Less than 12 hours per shift) (United States of America)
Hours per week:
40
Job Information
Exemption Status: Exempt

A Brief Overview
This position is responsible for providing enterprise-level business, financial, and planning coordination across Facilities Management and Design & Construction. The Facilities Operations Lead in Facilities Services serves as a strategic partner to Directors and System leadership, supporting Master Site Facility Planning (MSFP), capital and operating financial oversight, real estate coordination, and governance reporting across a large, complex facilities and capital portfolio.

Education Qualifications

• Bachelor's Degree Business Administration, Finance, Construction Management, Engineering, or a related field. Required
• Master's Degree in related field Preferred

Experience Qualifications

• 3 years Progressive experience in business management, capital planning, financial analysis, facilities, healthcare, or construction-related environments. Required
• Experience supporting senior leadership with financial, planning, or portfolio-level reporting. Preferred

Skills and Abilities

• Ability to operate at an enterprise level, balancing strategic priorities with operational realities.
• Strong financial acumen with the ability to translate complex data into executive-ready insights.
• Proven ability to coordinate information across multiple departments and stakeholders.
• High level of professionalism, discretion, and judgment.

What you will do

• Serve as the centralized coordinator for the Master Site Facility Plan (MSFP), ensuring accuracy, consistency, and alignment with organizational strategy.
• Maintain MSFP documentation, schedules, and supporting data in collaboration with Facilities Management, Design & Construction, Finance, and executive leadership.
• Coordinate and standardize capital financial tracking, forecasting, and reporting across Facilities Services. Maintain and update project cost sheets and financial summaries for capital projects, ensuring accuracy of estimates, commitments, expenditures, and forecasted final cost.
• Prepare executive-level capital, portfolio, and MSFP reports for senior leadership and governance committees, including Operating Committee.
• Provide portfolio-level coordination across concurrent renovation and construction projects to support prioritization, sequencing, and executive oversight.
• Support capital governance by identifying risks, gaps, and opportunities related to capital planning, asset stewardship, and portfolio execution.
• Partner with Finance to improve accuracy, consistency, and transparency of capital and lease-related financial reporting.
• Manage and coordinate the procurement process for Design & Construction and Facilities Management, partnering with Supply Chain to ensure sourcing follows organizational procurement policy and established approvals.
• Ensure Captis and Vizient contracting models are utilized where applicable, including validating contract alignment, documenting justification when off-contract sourcing is required, and supporting RFP coordination when thresholds or policies require competitive quotes.
• Develop, maintain, and regularly update carrying cost analyses for all Stormont Vail Health owned properties and leased assets, including operating expenses, utilities, maintenance, lease obligations, and other recurring costs to support financial planning, budgeting, and executive decision-making.
• Support new real estate development initiatives, ensuring alignment with capital plans, operational needs, and system strategy.
• Maintain visibility and tracking of leased properties across the system to support financial, facilities, and long-range planning.
• Reduce administrative and reporting burden for Directors and Project Managers, allowing leaders to focus on execution and risk management.
• Develop dashboards, scorecards, and analytical tools to support capital governance and executive decision-making.
• Support preparation of business cases, analyses, and briefing materials related to facilities, capital projects, and real estate initiatives.
• Perform other duties as assigned.

Travel Requirements

• 10%

Required for All Jobs

• Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
• Performs other duties as assigned

Patient Facing Options

• Position is Not Patient Facing

Remote Work Guidelines

• Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.
• Stable access to electricity and a minimum of 25mb upload and internet speed.
• Dedicate full attention to the job duties and communication with others during working hours.
• Adhere to break and attendance schedules agreed upon with supervisor.
• Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.

Remote Work Capability

• Hybrid

Scope

• No Supervisory Responsibility
• No Budget Responsibility No Budget Responsibility

Physical Demands

• Balancing: Occasionally 1-3 Hours
• Carrying: Occasionally 1-3 Hours
• Climbing (Ladders): Rarely less than 1 hour
• Climbing (Stairs): Occasionally 1-3 Hours
• Crawling: Rarely less than 1 hour
• Crouching: Rarely less than 1 hour
• Driving (Automatic): Rarely less than 1 hour
• Eye/Hand/Foot Coordination: Frequently 3-5 Hours
• Feeling: Occasionally 1-3 Hours
• Grasping (Fine Motor): Frequently 3-5 Hours
• Grasping (Gross Hand): Frequently 3-5 Hours
• Handling: Occasionally 1-3 Hours
• Hearing: Frequently 3-5 Hours
• Kneeling: Rarely less than 1 hour
• Lifting: Frequently 3-5 Hours up to 25 lbs
• Operate Foot Controls: Occasionally 1-3 Hours
• Pulling: Occasionally 1-3 Hours up to 25 lbs
• Pushing: Occasionally 1-3 Hours up to 25 lbs
• Reaching (Forward): Occasionally 1-3 Hours up to 25 lbs
• Reaching (Overhead): Occasionally 1-3 Hours up to 25 lbs
• Repetitive Motions: Frequently 3-5 Hours
• Sitting: Occasionally 1-3 Hours
• Standing: Occasionally 1-3 Hours
• Stooping: Rarely less than 1 hour
• Talking: Frequently 3-5 Hours
• Walking: Frequently 3-5 Hours

Working Conditions

• Burn: Rarely less than 1 hour
• Chemical: Rarely less than 1 hour
• Dusts: Rarely less than 1 hour
• Electrical: Rarely less than 1 hour
• Extreme Temperatures: Rarely less than 1 hour
• Mechanical: Rarely less than 1 hour
• Noise/Sounds: Frequently 3-5 Hours
• Poor Ventilation, Fumes and/or Gases: Rarely less than 1 hour
• Hazards (other): Rarely less than 1 hour
• Vibration: Rarely less than 1 hour
• Wet and/or Humid: Rarely less than 1 hour

Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment.

Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.