Project Billing Coordinator

Project CoordinatorWe are seeking a Project Coordinator to support project administration, subcontractor compliance, accounts payable activities, and billing operations for a growing service organization. This individual will serve as a key point of contact between subcontractors, vendors, project teams, and accounting, ensuring project documentation, vendor records, invoices, and billing-related information are accurate, compliant, and processed in a timely manner.ResponsibilitiesPrepare and track subcontract agreements, change orders, and related project documentation.Review subcontractor submissions for accuracy and compliance.Maintain vendor and subcontractor records.Coordinate vendor setup and maintenance requests.Ensure insurance certificates, lien waivers, W-9s, and safety documentation remain current.Support invoice processing and accounts payable functions.Manage project billing activities, payment status inquiries, and reconciliation efforts.Partner closely with operations and finance teams to ensure projects are billed accurately and vendors are paid on schedule.Act as a liaison between accounting, operations, and external vendors to resolve billing discrepancies.Track outstanding documentation and support the overall financial administration of active projects.Essential SkillsConstruction BillingSubcontract AdministrationVendor Management & ComplianceContract DocumentationMicrosoft Excel & PDF ManagementHigh Volume Administrative SupportHVAC industry ExperienceAP and Accounting KnowledgeAdditional Skills & QualificationsHigh School Diploma or GED required.Bachelor's degree in Business, Accounting, Finance, or related field preferred.Valid Driver's License required.2+ years supporting operations, service, construction, or project teams.Strong written and verbal communication skills.Excellent attention to detail and organizational abilities.Experience managing large volumes of documents and follow-up activities.Ability to work in a fast-paced environment with shifting priorities.Strong relationship-building skills across multiple departments.Work EnvironmentThe role is fully onsite in Lisle, IL. This position offers a high visibility role supporting multiple operational teams. There is a stable and growing organization with strong long-term career growth potential within operations and project support functions. The role provides an opportunity to work with accounting, operations, project management, and vendor partners, with exposure to contracts, compliance, vendor management, and project coordination.Job Type & LocationThis is a Contract to Hire position based out of Lisle, IL.Pay and BenefitsThe pay range for this position is $22.00 - $29.00/hr.Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a fully onsite position in Lisle,IL.Application DeadlineThis position is anticipated to close on Sep 15, 2026.