Proposal Coordinator

POSITION: Proposal Coordinator

STATUS: Full Time

STARTING PAY: Based on experience

HOURS: Monday - Thursday7:30am to 5:00pm and Friday 7:30am to 11:30am

PRIMARYLOCATION: Baton Rouge, LA (on-site)

The Proposal Coordinator supportsproduction of high-quality, compliant responses to solicitations issued by federal,state, and local entities. This role requires exceptional organizationalskills, attention to detail, and the ability to manage multiple concurrentdeadlines in a fast-paced, high-pressure environment.

The Proposal Coordinator position isoffice-based and requires effective collaboration with team members locatedacross multiple offices. Day-to-day direction, check-ins, andcoordination with Manager will occur primarily through virtual communicationtools (e.g., Microsoft Teams, email, phone). Candidates should be comfortableworking independently while maintaining consistent communication andcollaboration with the entire proposal team.

MINIMUM QUALIFICATIONS:

EDUCATION/EXPERIENCEREQUIREMENTS:
• Bachelor's degree in English, Marketing, Communications orsimilar
• Proficienttechnical computer skills, including:
• Microsoft OfficeSuite (Outlook, Word, Excel, PowerPoint, and Teams)
• Adobe CreativeSuite (InDesign (required), Acrobat, Illustrator, Lightroom, and/or Photoshop)
• Experience workingin the A/E/C industry or similar
• Excellent writtenand verbal communication skills

TYPICAL DUTIES:
• PROPOSAL FORMATTING & PRODUCTION (~70-75%)

o Support production (e.g., document formatting, brandingcompliance, grammatical review, and editing) of multiple proposalssimultaneously, often under tight and overlapping deadlines

o Support proposal and marketing production effort, suchas copying, printing covers and tabs, producing binders, printing brochures,etc.

o Perform proposal assembly, packaging, and delivery asneeded
• ADMINISTRATIVE & DOCUMENT MANAGEMENT (~20-25%)

o Perform daily research of identified online/printedsources for potential opportunities and track responses

o Maintain and update proposal content libraries,including templates, resumes, and past performance materials

o Track and manage marketingmaterials (e.g., promotional items inventory organization and ordering)

o Support occasional in-office events and meetings,including assisting with setup and breakdown

o Provide support to office administration and firmleadership as directed by the Manager

o Assist with additional tasks as needed to supportproposal and office operations
• SOCIAL MEDIA & MARKETING SUPPORT (~5-10%)

o Develop and publish content for social media pages(Facebook and LinkedIn)

o Limited participation in conferences, trade shows, orgolf tournaments as directed by the Manager

Preferred Qualifications:
• Ability to supportproduction of multiple pursuits at various stages of development
• Knowledge of qualifications-basedsubmittal process, including industry regulations and standards
• Demonstratedgraphic design experience and/or portfolio
• Experience withDeltek Vision
• Experience withMicrosoft SharePoint
• Experience withCanva
• Experience with Facebookand/or LinkedIn
• Excellentorganizational skills
• Willingness tolearn
• Ability to work bothindependently and as part of a team

BENEFITS:
• Health Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Accounts
• 401(k)
• Life and AD&D Insurance
• Disability Insurance
• Voluntary Benefits
• Paid Time Off
• Sick Time

G.E.C., Inc. is an EqualOpportunity/Affirmative Action Employer. All qualified applicants will receiveconsideration for employment without regard to race, color, religion, sex,pregnancy, sexual orientation, gender identity, national origin, age, protectedveteran status, or disability status.

G.E.C., INC. is an EEO employer- M/F/Vets/Disabled View all jobsat this company

G.E.C., INC. is an EEO Employer - M/F/Disability/Protected Veteran Status