Personal Assistant/Office Manager (On-Site)

Position Title

Personal Assistant / Office Manager (On-Site)

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant / Office Manager to support daily executive operations and oversee office administration. This role requires strong communication skills, exceptional time management, and advanced spreadsheet and data management abilities. The ideal candidate is resourceful, adaptable, and capable of handling confidential information with professionalism.

Executive & Personal Assistant Duties

• Manage personal calendars, appointments, and family schedules.
• Manage reminders for important dates, deadlines, and commitments.
• Coordinate with household staff, contractors, or service providers as needed.
• Maintain confidentiality regarding personal and business matters.
• Manage calendars, appointments, meetings, and travel arrangements.
• Coordinate schedules and prioritize daily tasks for executives.
• Handle confidential documents and sensitive information with discretion.
• Assist with personal errands and special projects as needed.
• Track deadlines, follow-ups, and action items.
• Maintain digital and physical filing systems.

Office Management Duties

• Oversee day-to-day office operations and administrative functions.
• Order and maintain office supplies and equipment.
• Coordinate vendors, maintenance, and office services.
• Manage incoming and outgoing mail and deliveries.
• Organize meetings, events, and office activities.
• Ensure office procedures and workflows are efficient and organized.
• Maintain records, policies, and administrative documentation.
• Create, maintain, and analyze spreadsheets using Microsoft Excel or Google Sheets.

Required Skills & Qualifications

Administrative Skills

• Strong organizational and multitasking abilities.
• Ability to create systems and processes.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and meet deadlines.
• Professional and dependable work ethic.
• Strong problem-solving and decision-making skills.
• High level of confidentiality and discretion.

Technical Skills

• Proficiency in Microsoft Office Suite and Google Workspace.
• Advanced spreadsheet skills in Excel and/or Google Sheets.
• Experience with data management and reporting.
• Ability to create charts, reports, and automated spreadsheets.
• Familiarity with office management software and scheduling tools.

Preferred Qualifications

• Previous experience as a Personal Assistant, Executive Assistant, or Office Manager.
• Knowledge of CRM platforms is a plus.
• Knowledge of communications platforms (Google Calendar/Gmail/Slack/Monday.com)
• Bachelor's degree is required.

Compensation & Schedule

• Full-time.
• Competitive salary based on experience.
• Benefits may include paid time off, 401k and health insurance.
• Salary: Available Upon Request