Training Coordinator - HaBITTS | Full Time

Training Coordinator - HaBITTS | Full Time Provides superior quality resource management to training operations and administration. Oversees all activities related to master scheduling, coordinating of training activities included, but not limited to new hire training, implementation training, ongoing support, concierge activities, resource and facilities planning, and quality assurance processes. Job Duties & Responsibilities Schedule instructors, equipment and classroom resources by processing open/and private class requests Set up laptops/equipment for various trainings throughout the system Manage instructor’s schedule; keep updated, posted and appropriately communicated Arranges meetings, conferences, schedules, appointments, interviews and completes travel arrangements and maintains supervisor's business calendar. Reviews and screens visitors and telephone calls, ascertains callers' needs and tactfully refers callers to appropriate personnel. Responds to inquiries concerning general administrative activities and operations, and refers complex and/or sensitive inquiries to appropriate person(s). Regularly engages in a variety of contacts inside and outside the organization in order to obtain or relay information, arrange meetings, gather data and so forth, often dealing with executives, medical staff, trustees or influential outsiders. In absence of, or as directed by supervisor, is often required to relay confidential or sensitive information. Manage training room utilization by coordinating classroom schedules and requests for training room space Monitor enrollment of all of HaBITTS classes on the HFHS University. Add/Remove and Grade classes on the HFHS University Process new course requests and add to HFHS University Maintain the Master Training Schedule and manage training changes, deletions and additions Maintain class customization folder Oversee procurement for the HaBITTS department—this includes approval of PO’s for manuals, and supplies Create/Assemble Tip sheets and training materials as needed Research 3rd party courseware and computer software Prepare end of week and month reports in a timely manner. EOM reports include: Utilization of training resources Classroom occupancy Manual Inventory report Respond to client requests in a timely friendly and flexible manner Performs other duties as assigned. Education & Experience Required Requires high school diploma or GED, with some college or business school courses. Associates degree in business or related field preferred. Requires a minimum of three years of progressively more responsible administrative experience. Must be proficient with computer software, i.e. Microsoft Office - Word, Excel, Power Point, and Access. Additional Information Organization: Corporate Services Department: Ascension HaBITTS Shift: Day Job Union Code: Not Applicable This posting represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described above. Our Total Rewards program includes competitive health plan options, with three consumer-driven health plans (CDHPs), a PPO plan and an HMO plan. Our team members enjoy a number of additional benefits, ranging from dental and eye care coverage to tuition assistance, family forming benefits, discounts to dozens of businesses and more. Employees classified as contingent status are not eligible for benefits. Equal Employment Opportunity /affirmative action employer Henry Ford Health is committed to the hiring, advancement and fair treatment of all individuals without regard to race, color, creed, religion, age, sex, national origin, disability, veteran status, size, height, weight, marital status, family status, gender identity, sexual orientation, and genetic information, or any other protected status in accordance with applicable federal and state laws. #J-18808-Ljbffr Henry Ford Health System