Office Manager II

Job Description POSITION PURPOSE: Supports the principal and ensures that all aspects of office operations meet the needs of the administration, staff and students, where applicable. Ensures professionalism and confidentiality in all aspects of staff, parent, student and community relations.

ESSENTIAL FUNCTIONS

Ensure professionalism and confidentiality in all aspects of staff, parent, student and community relations. Ensure that the office runs smoothly and that essential functions are clearly assigned to staff as approved by the principal/department head. Ensure that school and district policies are being followed by all office staff. Manage all aspects of projects, as assigned. Open the building/office daily. Ensure that all paperwork is accurately completed and submitted on time to the payroll department for all absent employees and their substitutes. Keep attendance records for staff. Maintain updated inventories of office supplies and replacements as needed. Ensure all office equipment and building maintenance needs are met. Support the principal/department head's work with personnel records. Support the principal/department head's communications efforts with both internal and external audiences. Manage the updating and distribution of employee and discipline handbooks at least annually. Maintain office files and records. Make travel arrangements for staff.

ADDITIONAL DUTIES

Performs other related tasks as assigned by the Principal, Superintendent or other district office administrator as designated by the Superintendent.

QUALIFICATIONS

Minimum high school diploma plus five years of progressively responsible office experience. Associate's degree preferred. Bilingual preferred.

EXPERIENCE

Proficient in Microsoft Office products including Word, Excel, Outlook and PowerPoint. Ability to use the internet for research applications. Minimum of 60 words per minute typing speed. Database management skills desirable. Working knowledge of common office equipment such as fax, copier, calculator, etc.

PHYSICAL DEMANDS

The physical demands described are representative of those that must be met to perform the essential functions of the job. Reasonable accommodation may be made for individuals with disabilities. Use strength to lift items needed to perform the functions of the job. Sit, stand and walk for required periods of time. Speak and hear. Use close vision, color vision, peripheral vision and depth perception, along with the ability to focus vision. Communicate effectively in English using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication. Reach with hands and arms and use hands and fingers to handle objects and operate tools, technology equipment, computers, and/or controls.

WORKPLACE EXPECTATIONS

Work effectively with and respond to diverse cultures or backgrounds. Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean, and professional manner for the assignment and work setting. Have regular and punctual attendance. Follow all district policies, work procedures, and reasonable requests by the proper authorities. Adhere to confidentiality as directed by federal, state, and local laws and regulations, and district administrative rules. Failure to adhere may result in disciplinary action, up to and including termination of employment. REPORTS TO: Principal

DAYS PER YEAR: 260

SALARY CLASSIFICATION: Paid on the Classified Staff Salary Schedule – (LEVEL 109: Elementary Schools) / (LEVEL 110: Middle & High Schools & District Office) EMPLOYEE GROUP: Classified The Beaufort County School District is an equal opportunity employer. #J-18808-Ljbffr Young World Physical Education