Receptionist

Job Title

Pay Range: $30.00hr - $35.00hr

Requirement/Must Have:

• High school diploma or equivalent preferred.
• Strong verbal and written communication skills.
• Excellent customer service, organizational, and interpersonal skills.
• Ability to manage multiple tasks and prioritize work in a busy office environment.
• Ability to use good judgment and maintain accurate records.
• Ability to exercise discretion and maintain confidentiality when handling sensitive information.
• Basic computer skills and familiarity with telephones, email, calendars, and office equipment.
• Familiarity with audio/visual meeting technology preferred.
• Must be able to work on-site five days per week.

Responsibilities:

• Provides administrative support to a senior leader, helping principal and meeting attendees stay on schedule.
• Welcomes faculty, staff, students and other visitors and directs them appropriately.
• Answers, screens, and routes incoming telephone calls; takes and relays messages accurately and promptly.
• Responds to general inquiries in person, by phone, and by email, providing information or referring individuals to the appropriate department or staff member.
• Notifies employees when visitors arrive and coordinates visitor access in accordance with office procedures.
• Maintains a professional, organized, and welcoming reception area.
• Receives, sorts, distributes, and processes incoming and outgoing mail, packages, deliveries, and interoffice communications.
• Coordinates couriers, vendors, building services, and other visitors as needed.
• Assists with appointment calendars and schedules, confirms appointments, and assists with meeting room reservations.
• Sets up, tests, and assists with audio/visual equipment and other technology needs for meetings, presentations, and events.
• Assists with room preparation, including arranging seating, preparing materials, and ensuring meeting spaces are ready for use.
• Performs typing, data entry, scanning, photocopying, filing, and other general clerical duties.
• Prepares, formats, distributes, and maintains routine correspondence, forms, reports, and office materials.
• Maintains office supply levels, places orders as authorized, and distributes supplies as needed.
• Assists with maintaining accurate records and files in accordance with established procedures.
• Provides basic assistance with routine administrative tasks and special projects.
• Follows established office, safety, security, emergency, and building-access procedures.
• Performs related job duties as required.

Skills:

• Reception.
• Customer Service.
• Administrative Support.
• Calendar Management.
• Data Entry.
• Clerical Duties.
• Audio/Visual Equipment Setup.
• Office Equipment Operation.

Qualification And Education:

• High school diploma or equivalent preferred.