Senior Events Coordinator

Job Description

Job Description

Senior Events Coordinator

In Our Own Voices, Inc. (IOOV)
Albany, NY
Full-Time | Evenings & Weekends Required

About Us

In Our Own Voices, Inc. (IOOV) is an LGBTQ+ led nonprofit organization based in Albany, New York. We exist to advance the health, safety, and liberation of LGBTQ+ people of color across the Capital Region and beyond by building power, shifting systems, and showing up for our community every day.

Through advocacy, housing access, violence prevention, health equity initiatives, and culturally affirming education, IOOV centers racial, gender, and economic justice in all that we do.

Our signature events, including BIPOC Pride, Jazz in July Gala, and the Unity Through Diversity Health Conference, are powerful platforms for visibility, fundraising, and community transformation.

Position Summary

IOOV is seeking a Senior Events Coordinator to take a lead role in executing high-impact events while supporting sponsorship engagement and partnership growth.

This is not an entry-level coordination role. This is for someone ready to own key pieces of event strategy and execution , manage moving parts with confidence, and help drive revenue through events.

You will work directly with the Chief Executive Officer and senior leadership, gaining exposure to high-level decision-making, partnerships, and organizational growth .

What You’ll Lead

Event Execution & Ownership

• Lead coordination of large-scale events (500+ attendees) from planning through execution
• Own timelines, run of show, logistics, and on-site production flow
• Manage vendors, venues, permits, and contracts with professionalism and accountability
• Ensure events are executed on time, on budget, and at a high level

Revenue & Sponsorship Support

• Support sponsorship outreach, tracking, and follow-up
• Assist in building and executing sponsorship packages
• Help ensure sponsor visibility and benefit fulfillment
• Contribute to revenue goals tied to events

Systems & Operations

• Build and maintain strong event planning systems and workflows
• Track budgets, attendance, sponsorships, and performance metrics
• Support post-event reporting and continuous improvement

Brand & Experience

• Help shape the look, feel, and energy of IOOV events
• Ensure all experiences reflect our mission and community impact
• Collaborate with communications to align promotion and messaging

Community Presence

• Represent IOOV at events, meetings, and community spaces
• Serve as a strong, professional, and welcoming ambassador

Qualifications

• 3+ years of experience in event planning, coordination, or production
• Proven ability to manage complex events or multiple events simultaneously
• Experience working with vendors, venues, and logistics
• Strong organizational and project management skills
• Confident communicator with relationship-building ability
• Comfortable working in fast-paced, high-visibility environments
• Willingness to work evenings and weekends

Bachelor’s degree preferred. Equivalent experience will be considered.

What Sets You Apart

• You take ownership, not just direction
• You anticipate problems before they happen
• You can manage details while keeping the big picture in mind
• You are both creative and operational
• You care deeply about community impact and representation

Compensation & Growth

Competitive salary based on experience

Comprehensive benefits package

Clear growth pathway into leadership in events, partnerships, or development

Direct exposure to executive leadership and major organizational initiatives

Why Join IOOV

At IOOV, events are not just celebrations.

They are visibility
They are resistance
They are community power in action

As Senior Events Coordinator, you will help bring that to life while building a career that sits at the intersection of events, fundraising, and movement-building.

Equal Opportunity Employer

In Our Own Voices, Inc. is an Equal Opportunity Employer. IOOV is committed to building a diverse and inclusive workplace and does not discriminate on the basis of race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, marital status, or any other protected status under federal, state, or local law.

In Our Own Voices, Inc. (IOOV) is a nonprofit organization dedicated to serving the needs of LGBTQ+ communities, with a focus on people of color. Our mission is to enhance the health, wellness, and overall quality of life for LGBTQ+ individuals through advocacy, support services, and community-building activities. We offer a wide range of programs, including health services, mental health support, youth services, and cultural events, all aimed at fostering a safe, inclusive, and equitable environment. At IOOV, we are committed to promoting social justice and empowering marginalized communities to thrive.

Company Description

In Our Own Voices, Inc. (IOOV) is a nonprofit organization dedicated to serving the needs of LGBTQ+ communities, with a focus on people of color. Our mission is to enhance the health, wellness, and overall quality of life for LGBTQ+ individuals through advocacy, support services, and community-building activities. We offer a wide range of programs, including health services, mental health support, youth services, and cultural events, all aimed at fostering a safe, inclusive, and equitable environment. At IOOV, we are committed to promoting social justice and empowering marginalized communities to thrive.