Accounts Payable & Cash Receipts Specialist

POSITION SUMMARY: To accurately process all accounts payable and cash receipts activity, manage vendor payment, reporting, year-end filing, and journal entries. This position also serves as back up for and assists with payroll and accounting functions when the need arises.

POSITION DUTIES AND RESPONSIBILITIES :

Essential Functions of the Position:

Accounts Payable Processing

• Processing of Accounts Payable invoices, statements and purchase orders.

• Processing Accounts Payable weekly check run.

• Reconciliation of Accounts Payable aging monthly.

• Vendor maintenance.

• W-9 and 1099 processing, maintenance and year end filing.

• Journal entries related to corrections, deferrals and accruals.

• Maintenance of AP related reports in Database (PO, Cash requirements, etc.).

• Queries and miscellaneous analysis related to payable as needed on an ad hoc and regular basis.

• Processing of advances, reimbursements and resolution of the advances remaining at month end with individuals.

• Updating and testing of workflow and system documentation of processes.

• Assisting with accounting and payroll functions when the need arises.

Cash Receipts Processing

• Record daily cash receipts

• Prepare daily cash deposit to bank via RDC.

• Financial service window coverage and complete petty cash transactions.

• Create, monitor, balance, and reconcile the deposits for the Student Financial Services area and Development department.

• Maintain detailed entries into the pledge receivables schedule and reconcile same.

• Analyze queries related to receivables on a regular and ad hoc basis

• Other duties as assigned.

Non-Essential Functions of the Position:

None identified at this time.

EXPECTATIONS: 

• Good oral and written communication skills

• Attention to detail and accuracy.

• Self-motivated

• Good customer service skills

• Ability to work independently, manage multiple tasks and deadlines, and be organized.

• Ability to work with a multitude of people: students, peers, people from other departments, parents, etc.

• Ability to remain professional and maintain confidentiality

• Ability to work well in a team environment that promotes inclusiveness and communication among team members.

• Carry out all responsibilities and objectives in a professional manner.

• Maintain professionalism when dealing with all staff and other customers.

• Accept and render constructive criticism in a professional manner.

• Adhere to the policies and procedures established by Franklin Pierce University.

SPECIAL CONDITIONS OF EMPLOYMENT: Must successfully complete criminal background check.

POSITION SPECIFICATIONS AND REQUIREMENTS:

Previous Experience: Previous office experience of at least three to five (3-5) years in a similar position and office setting.

Knowledge and Education: An Associates degree in Business Administration or relevant field or a combination of education and experience from which comparable knowledge and skills are acquired.

Machines, Tools, Equipment, Electronic Devices and Software: Must have proficient computer skills and the ability to use Microsoft Office Products and adapt easily and quickly to software applications. Prior experience using the RAMP operating system or similar cloud-based A/P platform a plus.

Physical Activity/Effort: Incumbent must be physically able to lift various materials up to 25 pounds on an occasional basis. While performing required job tasks, physically able to remain seated, frequently to continuously. While performing required job tasks, incumbent must be physically able to remain standing for up to 15% of the time. Possesses dexterity abilities required to perform typing, operate a computer and other office equipment and other related job responsibilities.

Mental and/or Visual Demand : Incumbent must have the ability to manage time and tasks well with multiple priorities and deadlines. Must be detail oriented, self-motivated, organized and have problem solving skills. Must have excellent communication and interpersonal skills. Possess the ability to deal in a customer service setting with students and various department representatives.

Environmental Conditions: Work is performed under typical office conditions.

Contact with Students: Moderate contact with students.

Contact with Faculty and/or Staff: Significant contact with faculty and staff.

Contact with Community and Vendors: Moderate contact with members of the community and vendors.

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