Grants Accounting Manager

Grant Accounting Manager

At the Cincinnati-Hamilton County Community Action Agency (CAA), we envision an equitable community where everyone has the tools and resources to be self-sufficient. Our mission is clear: through advocacy, high-quality programs, and strong community partnerships, our dedicated team is breaking down barriers to equity and opportunity while building self-sufficiency across generations. Our values guide us in everything we do: we serve with passion, collaborate as a team, have compassion for others, use our talents to do transformational work, and strive to continuously improve.

The Grant Accounting Manager at CAA plays a crucial role in advancing our mission to expand opportunities and build self-sufficiency for our community members. This position has responsibility for reviewing financial transactions for compliance, analyzing and monitoring fund balances, and providing financial insights to project teams. Additionally, this role reviews financial reports, handles ad-hoc requests. The ideal candidate will use their skills to embody our values and contribute to our vision of a thriving, self-sufficient community.

Essential Job Functions:

• Grant Reporting & Compliance: Prepare, complete, and submit financial reports, including close-out reports, ensuring timeliness and accuracy. Prepare timely and accurate financial reports for all grants in accordance with funder guidelines and deadlines. Maintain detailed grant reporting files and documentation to ensure audit readiness. Maintain an efficient record-keeping system for all budgets, ensuring accessibility and accuracy of financial data. Monitor grant expenditures and ensure they are properly recorded, allowable, and aligned with approved grant budgets and restrictions.
• Grant Tracking & Reconciliation: Track grant revenue and expenditures within the accounting system and grant tracking tools. Reconcile grant activity monthly to ensure accuracy between accounting records, internal grant tracking, and funder reports. Provide regular reports on grant financial status to the Finance Director and Program Leaders. Analyze allowable expenses and provide financial projections to support organizational planning.
• Budget Monitoring & Analysis: Proactively identify and flag any variances, unspent funds, or compliance risks. Assist in budget revisions and forecasting as needed to ensure optimal use of grant funds. Collaborate with program staff to ensure alignment between financial reporting and programmatic activities and deliverables. Communicate clearly and effectively with the Finance Director regarding reporting timelines, requirements, and any issues. Provide requested data and documentation to external auditors as needed. Collaborate with the CFO and Finance Director to develop and maintain policies, procedures, and systems for grant management and reporting.
• Financial Review and Compliance: Review financial transactions allocated to grant awards to ensure reasonableness, consistent treatment, and availability of funds. Manage financial oversight of a complex grant portfolio, ensuring accuracy of financial data and compliance with funder policies and requirements. Verify that financial activities comply with grant agreements, organizational policies, and applicable regulations. Identify and address discrepancies in transaction allocations.
• Fund Monitoring and Analysis: Analyze and monitor project fund and cash balances to ensure accurate tracking and reporting. Provide regular updates to project teams, highlighting the status of funds and identifying potential financial risks. Ensure the integrity of financial transactions and reporting related to grant awards. Report Review and Quality Assurance: Review financial reports prepared by senior staff for grants outside the Head Start (HS) and Comprehensive Preschool (CP) programs. Ensure the accuracy, completeness, and compliance of financial reports with funder requirements.

Qualifications and Requirements:

Required Education, Skills and Experience: Bachelor's degree in Accounting, Finance, or a related field. 3+ years of experience in grant accounting, financial analysis, or a related role. Knowledge of GAAP and grant compliance standards. Proficiency in financial systems and tools, such as NetSuite, and Microsoft Office tools with advanced Microsoft Excel skills. Strong analytical and problem-solving abilities.

Required Job Competencies: CAA Core Competencies: Passion for service to the community Compassion for others empathy, respect, caring, kindness Collaboration and teamwork Commitment to continuous improvement Position-Specific Competencies: Organizational skills able to multi-task, prioritize work and meet deadlines with a high level of accuracy and attention to detail Communication skills able to effectively exchange information with others through verbal, nonverbal, and written methods Interpersonal skills - can effectively interact, communicate and build positive relationships with others Customer service skills - willingness and ability to provide high-quality support, assistance and solutions wherever needed Analytical skills - able to compile, assess and act on data

Working Conditions and Physical Requirements:

Work Location - 1740 Langdon Farm Road, Cincinnati, Ohio Work Hours 8:00 a.m. to 5:00 p.m. Monday through Friday Onsite work is in a typical office environment This position is eligible for remote work up to two days per week, defined by department schedules, assuming all eligibility and performance criteria are met and maintained. Hybrid work is not guaranteed and may be withdrawn or changed at management discretion.

Physical Requirements: Ability to Talk, hear and communicate with co-workers, clients, children and/or parents See and be able to read, write, and interpret written documents Use hands to manipulate, handle feel, and control items or equipment Use hands to operate into a laptop computer or tablet Lift and move objects weighing up to 15 pounds

The Cincinnati-Hamilton County Community Action Agency is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. The Functions, Qualifications, Requirements and Physical Demands listed in this job description represent the essential functions of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The listed Job Functions do not necessarily include all activities that the incumbent may perform.

Your employment with the Cincinnati-Hamilton County Community Action Agency is entered into voluntarily or "at-will," meaning that both you and the employer may end the employment relationship with or without reason, cause or notice unless otherwise prohibited by law. You are free to terminate your employment at any time, with or without cause. Similarly, C-HCCAA has the right to terminate the employee's employment, or otherwise alter an employee's position, duties, title or compensation at any time, with or without cause or notice. Therefore, the only employment relationship that exists is one terminable at will by either the employee or C-HCCAA.

Cincinnati-Hamilton County Community Action Agency