State Director Executive Assistant | CEF of Tennessee, Inc. | Handshake

State Director Executive Assistant CEF of Tennessee Job Description Hours/Type: Full-time, non-exempt Department: State Office, Administration Reports to: State Director Summary: The Executive Assistant will assist the State Director with day-to-day operations, providing support for both state and chapter staff in the completion of operational tasks. These areas include fundraising and donor management, marketing and communications, and ministry activities. The Administrative Assistant will utilize organizational skills to help develop and maintain donor records, R-forms, and other key records for the state and local chapters. This position has the potential to grow over time as Tennessee's ministry needs evolve. Responsibilities: General As a key member of the team, the Executive Assistant should agree with the CEF culture points and values, which include the importance of Godly leadership at every level, the importance of spiritual welfare of our staff, the importance of prayer as our foundation, the importance of evangelizing children, the importance of a clear and biblical presentation of the gospel, and the importance of a commitment to excellence, for the glory of God. As a key member of the team, the Executive Assistant will participate in weekly staff meetings and regular meetings with the supervisor to ensure communication and coordination of efforts among the team. Assist with various administrative activities such as preparing for state board meetings and assisting with minutes, preparing for staff retreats or training, ordering supplies, etc. This may include evenings and overnight stays, including multiple nights at a time. Assist with processing mail, entering donations, and making bank deposits as needed. Assist the accountant as necessary with financial records or tracking invoices and deposits. Assist with the completion of background checks for chapter and state volunteers as needed. Spiritual The Executive Assistant should demonstrate a balanced approach to Christian living in their daily walk with the Lord and their interactions with their family, local church, and ministry activities. The culture of CEF® promotes the spiritual well-being of each team member. As such, the Executive Assistant will prioritize their daily walk with the Lord, focusing on dedicated time for prayer and Bible study. We encourage staff to spend 10% of their work week in prayer and prayer-related activities. Fundraising and Donor Management Fundraising and Donor Management Every team member of CEF® is expected to assist with fundraising efforts for the ministry. These efforts include personal involvement and recruiting others to support through financial means. The Executive Assistant will be responsible for the creation and retention of donor records in the state CRM system. He/ She will create reports to monitor for active and lapsed donors, gift acknowledgements, and other donor cultivation data. The Executive Assistant will be responsible for assisting the State Director with identifying and engaging potential new donors through networking and community engagements. Marketing and Communications Assist the State Director with the creation and delivery of a regular newsletter to donors and key stakeholders. Support ministry communication through social media and website maintenance. Maintain a library of required marketing materials for various community and ministry events. Assist chapters with communication needs to ensure an effective communication strategy across the state. Assist the State Director with the development and maintenance of a social media/communications calendar. Ministry Roles Assist with CYIA camp administration, which includes registration, room assignments, camp operations, and follow-up. Attendance at training week is expected unless previous arrangements are made. Assist chapters with paperwork needed to support the ministry, which includes certificates of insurance and other documentation for Good News Clubs ®, Party Clubs®, etc. Assist with fair ministry or other networking events that benefit both the state and chapter-level efforts. Assist Local Chapter Directors with administrative duties as assigned by the state director. This may involve some travel throughout the state to offer in-person support. Maintain "R forms," which are the required documents for CEF operations. Ability to support new staff through orientation, enrolling in CMI, etc. Develop an understanding of the OPM to help local directors and staff navigate policy expectations. Skills/Proficiency/Abilities: Experience with Microsoft Suite (Word, PowerPoint, Excel, etc.) Experience with Donor Management Software is a plus Experience and comfort with the use of email newsletter software, social media, website editing, and related planning processes to ensure effective communication Experience with Canva or similar creative tools Excellent phone and relational skills Confidentiality is a must in all areas of ministry Ability to prioritize tasks Ability to start with a concept and work through different steps to completion; being a self-starter is a must. Familiarity and understanding of the CEF ministry are a plus #J-18808-Ljbffr CEF of Tennessee, Inc.