Executive Assistant

Executive Assistant

Provides administrative support to the CEO of Franke FoodService Systems and President, Franke FoodService Systems, Americas. Handles a wide variety of situations and conflicts involving the clerical and administrative functions, as well as acts as a liaison between the CEO/President and staff.

Essential Duties and Responsibilities:

• Coordinates CEO/President schedule and maintains their calendar.
• Coordinates and arranges travel for the Executive team member.
• Manages requests for travel Visas and passports for international travel.
• Organizes and proofs the CEO/Presidents mail, files, confidential records and time sensitive materials.
• Develops and edits PowerPoint presentations for the Executive team.
• Provides meeting, convention, and events support as needed (i.e. scheduling conference rooms, coordinating food, managing logistics, etc.)
• Attends meetings and acts as scribe.
• Acts as point person on projects to ensure deadlines are met.
• Prepares routine and advanced correspondence including letters, memoranda, and reports.
• Prepares and/or audits expense reports.
• Reconciles/Approves invoices.
• Provides administrative support to other members of the CEO/President's executive team as needed.
• Orders and maintains stock of office supplies.
• May manage company fleet registration, servicing, etc., and file auto insurance claims.
• Must be available to work a flexible schedule as needed.
• May be required to be on-call after regular business hours.
• May act as a backup for receptionist/mailroom
• May manage and negotiate hotel contracts
• Must be able to manage multiple tasks at once, have excellent time management skills with the ability to prioritize.
• Reliable attendance is a must.
• Other duties as assigned.

Knowledge, Skills and Abilities:

• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
• Customer Service - Knowledge of principles and processes for providing customer service.
• Intermediate Language Skills- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Basic Math Skills - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Intermediate Reasoning Ability- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Computer Skills: Internet, Word Processing, Spreadsheet, Presentation, database

Education and/or Experience:

• Associate's Degree
• Minimum 4 years of experience in an Administrator role or equivalent combination of education and experience

What we offer you:

• Comprehensive benefits package (Health, Vision, Dental, and More) starting day 1
• Free onsite clinic
• Free life insurance
• 401k match up to 4%
• Paid time off and 11 holidays.