Project Coordinator

Job Description

Job Description

Do you love being the person who keeps everything organized and moving forward? Are you comfortable switching between computer-based coordination, organizing inventory, preparing materials, helping customers, and occasionally supporting the team in the field?

This is not a traditional desk-based Project Coordinator position. It is a hands-on role that combines administrative coordination, inventory and materials management, customer service, and field support. Some days will be spent coordinating permits, preparing project documentation, scheduling appointments, and communicating with customers. Other days may involve organizing parts, receiving and moving materials, staging equipment for installations, completing inventory counts, or helping installers and technicians with physical tasks.

You do not need to be an HVAC expert when you start, but you will be expected to develop a working knowledge of basic HVAC equipment, thermostats, and common service issues. Over time, you should be comfortable answering straightforward customer questions, gathering useful information, and recognizing when a question needs to be passed to a technician.

This role requires strong organizational skills, a proactive mindset, mechanical curiosity, and a willingness to jump in wherever help is needed. You will be a connection point between our customers, installers, technicians, and office staff, helping ensure projects are properly planned, prepared, and completed.

If you enjoy bringing order to chaos, learning how things work, solving practical problems, and balancing office responsibilities with hands-on work, we would love to hear from you.

ABOUT GREENSAVERS

GreenSavers is a contractor focused on home energy efficiency in Portland and Central Oregon. For multiple years in a row, the US EPA and DOE selected GreenSavers from 1,4500 contractors across the country as ENERGY STAR® Contractor of the Year. Our mission is to improve lives, inspire our team, and serve our communities by building in a better, more holistic way. In January 2018, we became the first dedicated home performance contractor in the country to join the B Corp community. B Corps are companies certified by the nonprofit B Lab to meet rigorous standards of social and environmental performance, accountability, and transparency.

GreenSavers is committed to equity and inclusion. We value the breadth and depth of knowledge and perspective that is only possible when working within a diverse team. GreenSavers encourages all interested applicants to apply, regardless of education level and previous experience.

Core Values:

Passionate about Building Performance

Pride in Work

Continuous Self-Improvement

Growth-Oriented

Can-Do Attitude

Team-Focused

Top responsibilities:

Coordinate permits, inspections, schedules, and project documentation

Prepare work packets and ensure projects are ready for installation

Receive, organize, track, and maintain inventory, parts, materials, and equipment

Order materials and help ensure field teams have what they need for scheduled projects

Stage and move parts, equipment, and materials in preparation for installations

Assist installers and technicians with physical tasks or field support when needed

Schedule service appointments and communicate with customers about next steps

Prepare quotes, invoices, and service documentation

Administer our Home Performance Program

Maintain accurate customer, project, and equipment records

Develop a working knowledge of basic HVAC equipment, thermostats, and connected systems

Answer straightforward customer questions and gather information to help technicians troubleshoot issues

Work closely with installers, technicians, and office staff to keep projects moving efficiently

Help maintain an organized, safe, and functional office, warehouse, and inventory area

Pay: $25-$27 hourly Requirements

Excellent organizational and time management skills

Strong communication and customer service skills

Ability to manage multiple priorities in a fast-paced environment

Strong attention to detail and problem-solving skills

Proficiency with Google Workspace

Ability to learn new software and technology

Valid driver's license with an acceptable driving record

Preferred Qualifications:

Project coordination or scheduling experience

Residential construction, HVAC, plumbing, electrical, or home services experience

Experience with permitting or inspections

Inventory or warehouse coordination experience

Experience using Sera, JobTread, or similar software

Mechanical aptitude and an interest in learning HVAC systems

Experience preparing quotes or invoices

BPI Certification

Spanish language skills

Benefits

75% employer-covered medical, vision & life insurance

401k with employer match

2 weeks paid vacation, prorated after 90 days and replenished fully each January

6 paid holidays

5 paid sick days

Company-paid industry-related training

Plus a genuinely fun and supportive culture: dog-friendly offices, fully stocked fridges with snacks, drinks, and coffee, quarterly happy hours, summer BBQs, team-building trips throughout the year (skiing, snowboarding, rafting, snowshoeing, race car driving, and more), and an annual company retreat. This year, we’re heading to the beach!