Administrative Assistant

Administrative Assistant

Work Arrangement: Onsite, five days per week Schedule: Eight hours per day, generally 7:00 AM3:00 PM, with some flexibility Employment Type: Six- to twelve-month contract Additional Availability: Must be able to provide onsite administrative support during storm restoration operations. Support needs may vary based on weather events.

About the Role

We're seeking an organized, dependable Administrative Assistant to support multiple managers and their teams. You'll coordinate schedules, process invoices, maintain records, and help keep department activities running smoothly.

This role is suited to someone who takes initiative, manages competing priorities, and communicates comfortably with employees, leadership, and external contacts.

What You'll Do

• Provide daily administrative support to multiple managers and staff.
• Manage calendars, schedule meetings, and reserve conference rooms and equipment.
• Process invoices, purchasing card and travel card statements, and employee time reporting.
• Maintain department files and records, distribute mail, and prepare correspondence.
• Coordinate travel arrangements and order and stock office supplies.
• Gather, organize, and summarize information for reports and special projects.
• Prepare accurate weekly, monthly, and quarterly reports within established deadlines.
• Organize department meetings and activities.
• Record meeting minutes, document action items and responsible parties, and distribute follow-up notes.
• Assist other administrative professionals and executive offices as requested.
• Provide onsite administrative assistance during storm restoration activities.
• Support additional department projects and assignments as needed.

What You'll Bring

• High school diploma or GED.
• At least three years of administrative or secretarial support experience.
• Working knowledge of Microsoft Word, Excel, PowerPoint, Access, and Outlook.
• Strong organizational skills and attention to detail.
• Clear, professional written and verbal communication.
• Ability to prioritize assignments, meet deadlines, and work with minimal supervision.
• A proactive, collaborative approach and willingness to assist where needed.
• Flexibility to respond to changing priorities, including weather-related operational needs.

Preferred: Experience supporting multiple managers and working with established operational policies and procedures. #ZR