Regional Office Coordinator

A Regional Office Coordinator is a role that manages office operations, supports regional teams, and ensures smooth communication with internal and external partners

IMPACT

Business impact This role provides high-level administrative support to the region's leaders by acting as a strategic gatekeeper, performing administrative support tasks for the region's shared services, contributing to event success, and ensuring that the office is well-supplied and presentable. This position ensures that customers, candidates, and colleagues are made to feel welcomed and comfortable in addition to performing key responsibilities effectively. Geographic scope

COMMUNICATION

Stakeholder Purpose Internal / External Define needs and the coordinator's role in them.Help to resolve challenges Internal Marketing Internal Accounting Administrative task support (i.e. Credit applications) Internal Human Resources Internal communication end recognition needs Internal Property Management Manage property related challenges External Communicate meeting logistics (for non-local) Greet and get settled for in-office meetings External

RESPONSIBILITIES

Key responsibilities Expected outcome Office operations management Maintain office supplies and equipment Ensure office workspace readiness Maintain office refreshments and snack inventory Oversee office equipment and vendor coordination Maintain a tidy, organized office environment Communicate with leadership re:office costs to ensure they remain within budget Administrative Support Handle incoming/outgoing correspondence (mail, packages) Greet visitors and direct them appropriately Prepare and distribute internal communications Manage rooming lists for local events Regional coordination Partner with appropriate teams to support the preparation for vendor visits, client visits, and company events Handle office event coordination - assist with meeting setup, department and office events, and special projects Manage logistics for trade shows (MANTS, TPIE, CULTIVATE) to include room blocks/rooming lists, coordinating group transportation, and supporting Marketing with shipping required collateral and branding materials (i.e. banners) Support administrative needs of regional leadership Ensure that marketing materials are sent to customers, Sales Reps, etc in a timely manner Keep credit application files up-to-date and organized Help with Accounts Payable with preparing paper checks for mailing and ensuring sent in a timely manner Onboarding and support (Columbus office) Register parking and building pass for new employees. Ensure that new employee workspace is assigned, setup, and stocked with office supplies

REQUIREMENTS

Education (level/speciality) High school diploma or equivalent required Experience (#) 3+ years of office administration, operations, or regional coordination required Experience in office event coordination and hotel negotiations/travel coordination highly desired Knowledge and skills Proficiency with office software (eg. MS 365) Ability to manage multiple priorities Strong organizational, communication, and problem-solving abilities Reliability What We Offer Adaptive working hours Competetive base salary and comprehensive benefits along with company-matched 401(k) retirement savings plan Generous paid time off (PTO) and paid holidays The successful candidate will reside within the Columbus, OH area #J-18808-Ljbffr Dümmen Orange