Part-time Receptionist and Clerical Assistant

Part-Time Receptionist & Clerical Assistant
Location: Stillwater
Schedule: Flexible hours, 20-25 hours per week, preferably mornings
Reports to: President/CEO
StartingPay: Based on experience
FLSA Status: Non-Exempt
Effective Date: June 2026
About This Role
We're looking for a friendly, organized person to be the welcoming face of our company. As our Receptionist & Clerical Assistant, you'll handle front desk duties while supporting our daily operations with a variety of clerical tasks.
You'll enjoy variety in your work - from greeting visitors and answering phones to processing paperwork and creating reports. It's a great opportunity for someone who likes helping others and wants to be part of a collaborative team environment.
With flexible morning hours (20-25 hours per week), this position offers good work-life balance while giving you exposure to different aspects of our business operations.
What You'll Do Daily
Front Desk & Customer Service

• Answer phones and greet visitors with a warm, professional manner
• Transfer calls and assist customers and guests
• Work as part of our front office team

Office Support

• File invoices and scale tickets in numerical order
• Process paperwork from our Feed Plant
• Create reports using Excel
• Sort and distribute mail from our main office and branches
• Maintain vendor insurance certificates and hauling company documentation
• Handle other duties as needed

What We're Looking For
Experience & Education

• High school diploma or GED
• 6 months to 1 year of office or customer service experience preferred
• Valid driver's license is a plus

Skills You'll Need

• Excellent communication skills - You'll be the first voice customers hear and face they see, so a friendly phone manner, clear speaking voice, and professional presence are essential
• Strong written communication for emails and correspondence
• Ability to listen carefully and relay information accurately between departments
• Basic computer skills, especially Microsoft Office (Excel, Word, Access, email)
• Typing speed of at least 30-35 words per minute
• Comfortable working with numbers and 10-key calculator
• Basic math skills: adding, subtracting, multiplying, and dividing with whole numbers, fractions, and decimals
• Ability to calculate rates, discounts, and percentages
• Good organizational skills and attention to detail

Physical Requirements

• Comfortable sitting for extended periods
• Able to lift up to 20 pounds occasionally
• Good vision for computer work and detailed tasks
• Able to handle occasional exposure to grain dust (important if you have dust allergies)

Why You'll Like Working Here

• Consistent schedule with work-life balance
• Small team environment where you'll get to know everyone
• Variety of daily tasks keeps work interesting
• Opportunity to learn about our manufacturing and retail operations

We're an equal opportunity employer and will make reasonable accommodation for qualified individuals with disabilities