Accounts Payable Supervisor

Job DescriptionJob DescriptionAccounts Payable SupervisorTOTE Resources | Tacoma, WADepartment: FinancePosition Type: Full-Time, ExemptSchedule: Hybrid Schedule 4 Days In Office, 1 Day Remote (after onboarding and training) | Standard Business HoursLead. Develop. Drive Operational Excellence.TOTE Resources is seeking an experienced and results-driven Accounts Payable Supervisor to join our Finance team in Tacoma, Washington. This leadership role is responsible for overseeing daily Accounts Payable operations within a shared services environment supporting multiple TOTE companies.As the Accounts Payable Supervisor, you will play a critical role in ensuring accurate and timely payment processing, maintaining strong internal controls, developing team members, and driving continuous process improvement. This position offers the opportunity to make a meaningful impact on organizational efficiency while partnering with stakeholders across the business.At TOTE Resources, we are committed to our core values of Safety, Operational Excellence, Customer Experience, and Colleague Experience.What You'll DoLeadership & Team ManagementSupervise the day-to-day activities of the Accounts Payable team within a shared services environment.Interview, hire, train, coach, and develop team members.Plan, assign, and direct work to ensure departmental goals and service levels are achieved.Conduct performance evaluations and provide ongoing feedback and development opportunities.Address employee concerns, resolve issues, and foster a positive team environment.Accounts Payable OperationsOversee Accounts Payable transactions to ensure they are processed accurately, timely, and in compliance with company policies and procedures.Monitor compliance with service level agreements, internal controls, and operational standards.Manage month-end close activities related to Accounts Payable for all TOTE companies.Reconcile Accounts Payable-related general ledger accounts and partner with General Accounting to ensure accurate accruals and reporting.Ensure compliance with 1099 and 480 tax reporting requirements.Assist with annual financial audits and supporting documentation.Process Improvement & ComplianceDevelop, document, review, and improve Accounts Payable processes and internal controls.Establish and monitor operational metrics related to volume, accuracy, and timeliness.Identify opportunities to improve efficiency, reduce costs, strengthen controls, and mitigate risk.Ensure operational compliance and consistency across Accounts Payable functions.Required QualificationsBachelor's degree in Accounting, Finance, or a related field.Experience managing Accounts Payable processes and controls.Strong knowledge of accounting principles and financial systems.Proficiency with Microsoft Excel, Outlook, Word, and PowerPoint.Strong analytical, organizational, and problem-solving skills.Excellent verbal and written communication skills.Preferred QualificationsFour (4) years of accounting-related experience.Two (2) years of supervisory or leadership experience.Experience working within a shared services environment.Experience supporting financial audits and tax reporting.Experience improving operational processes and internal controls.Knowledge, Skills & AbilitiesThe ideal candidate will demonstrate:Comprehensive knowledge of Generally Accepted Accounting Principles (GAAP).Knowledge of financial accounting systems, reporting processes, and internal controls.Strong analytical and critical-thinking abilities.Ability to evaluate financial systems and recommend process improvements.Strong attention to detail and commitment to accuracy.Excellent leadership and employee development skills.Ability to manage multiple priorities and deadlines in a fast-paced environment.Ability to build effective working relationships across departments and organizational levels.Excellent judgment, professionalism, and communication skills.Compensation & BenefitsCompensationSalary Range: $54,487 $95,378 annuallyTarget Hiring Range: $80,200 $90,000 annuallyCompensation will be based on several factors, including the candidate's education, work experience, work location, and specific job duties.BenefitsTOTE Resources offers a comprehensive benefits package, including:Medical, Dental, and Vision InsuranceLife InsuranceShort-Term Disability CoverageEmployee Assistance Program (EAP)401(k) with Company Match and Discretionary Employer ContributionsTuition ReimbursementSupplemental Parental LeaveJury Duty and Bereavement LeavePaid Time OffMinimum of 10 Vacation Days Annually10 Days of Sick Leave10 Paid Company Holidays1 Floating Holiday Every 12 MonthsEligibility for an Annual Discretionary Bonus ProgramWhy Join TOTE Resources?At TOTE Resources, we offer more than just a jobwe provide the opportunity to build a rewarding career with an industry-leading transportation and logistics organization.Career Growth and Leadership Development OpportunitiesHybrid Work FlexibilityCollaborative and Supportive Team EnvironmentOpportunity to influence operational excellence and process improvementsStable and Well-Established OrganizationMeaningful work supporting multiple TOTE business unitsWork EnvironmentThis position typically works in an office environment with adequate lighting, ventilation, and normal temperature and noise levels.Physical RequirementsRegular use of computers and standard office equipment.Frequent use of spreadsheets, financial systems, and reporting tools.Ability to perform normal office-related physical activities.Equal Opportunity EmployerTOTE Resources is an Equal Opportunity Employer, Affirmative Action Employer, and VEVRAA Federal Contractor.We are committed to fostering a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other status protected by applicable law.TOTE Resources is a drug-free workplace and participates in the E-Verify Employment Verification Program.