Controller / Office Manager - Manufacturing

About the job Controller / Office Manager - Manufacturing


Office Manager / Controller (Manufacturing) - Chilton, WI (On-Site, Local Only)

A growing manufacturing company in the Chilton, WI area is seeking a highly organized and experienced Office Manager / Controller to oversee and strengthen financial, administrative, and operational functions. This is a key leadership role working directly with company ownership to support continued growth, improve systems, and ensure strong financial and operational control.

This position is ideal for a hands-on finance and operations professional who thrives in a small-to-mid-sized manufacturing environment and enjoys building structure, improving processes, and supporting a growing team.

Location & Schedule

• Location: On-site only (must live within ~20 miles of Chilton, WI: including New Holstein, Kiel, Brillion, Hilbert, Stockbridge, Sherwood, Greenleaf areas)
• Schedule: Monday-Friday
• Preferred: 6:00 AM - 2:30 PM
• Alternative: 7:00 AM - 3:30 PM (some flexibility available)

Key Responsibilities

Financial Management & Controller Support

• Manage and support accounts payable and accounts receivable
• Monitor cash flow, budgets, and financial performance
• Prepare and maintain accurate financial reports and tracking tools
• Support financial decision-making with ownership
• Coordinate with external CPA and accounting professionals
• Improve accounting processes, controls, and reporting systems

Office & Administrative Leadership

• Oversee daily office operations and administrative workflows
• Maintain organized digital and physical records
• Coordinate scheduling, purchasing, and internal communication
• Improve efficiency through better systems and processes

Customer & Vendor Coordination

• Communicate professionally with customers, vendors, and partners
• Support invoicing, purchase orders, quotations, and follow-ups
• Maintain strong service and relationship standards

Operational & Leadership Support

• Work directly with ownership to support business operations and growth
• Identify inefficiencies and recommend improvements
• Assist with hiring, onboarding, and team coordination
• Support special projects and company initiatives

Required Qualifications

• 7-10+ years (preferred) in office management, accounting, controller, or finance leadership roles
• Strong experience with AP/AR, budgeting, cash flow, and financial reporting
• Proficiency with accounting systems and advanced Excel/spreadsheets
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication skills (internal teams, customers, vendors)
• Must live within 20 miles of Chilton, WI or be returning to the area independently

Preferred Experience

• Manufacturing, distribution, automotive, or buy/sell business environments
• Experience working in small-to-mid-sized companies
• Background supporting owners or executive leadership directly
• Exposure to process improvement, systems implementation, or ERP tools
• Experience supporting hiring or office team development

Benefits

• Paid Time Off (PTO)
• Simple IRA retirement plan with company match
• Stable and growing manufacturing company
• Family-oriented, team-focused culture
• Direct impact on company operations and growth
• Opportunity for long-term leadership involvement